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2. Monthly Reconciliation
Documentation :|: BEN Balances Report Documentation

At a minimum, most departmental business administrators will need to run a summary and a companion detail report as part of their monthly account review/reconciliation process. Which set of reports to run will depend on whether the account is project-based or fiscal year-based and the level at which a given ORG is reconciling monthly activity.


For Grants & Contracts and URF accounts: Summary Detail
Level of Aggregation:
CNAC/ORG/FUND 102.ORG 150.ORG
CNAC/ORG/FUND/CREF 103.ORG 151.ORG

For all other accounts: Summary Detail
Level of Aggregation:
CNAC/ORG/FUND 100.ORG 150.ORG
CNAC/ORG/FUND/PROG 101.ORG 153.ORG
CNAC/ORG/FUND/CREF 104.ORG 151.ORG
CNAC/ORG/FUND/PROG/CREF 106.ORG 156.ORG


Additional reports that may be useful in the monthly reconciliation process include:

163.ORG: Open Encumbrance Report: This report can be used to identify information about open encumbrances. For a given account or range of accounts, the report includes the original amount of the purchase order or manual entry, any expenses which have been posted, and the open encumbrance amount. In addition, the report provides an Unrelieved Encumbrance indicator which calls attention to purchase orders that may require further analysis based on the amount expensed in relation to the encumbrance amount that is still outstanding.

Comptroller Spotlights

GL Object Codes FY2018
Concur Expense Type/Object Code Matrix (2018)
FY2017 Closing Instructions
FY17 Closing Calendar QRG
Guide to Year-End Closing
School Closing Summary Template

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