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011. PO Created After Vendor Invoice Date Summary Report
Documentation :|: BEN Balances Report Documentation :|: Quick View

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Last Updated: 02/02/2010

The report summarizes invoice exceptions for purchase order invoices that have an approval date that exceeds the vendor invoice date. This report can be run to identify purchase orders that were created after the vendor invoice was received. Exceptions can be summarized by Buyer or by Org.

To view invoice level details for this exception type, by buyer or Org, the 016 Detail report should be used.

This report is not secured by Org and can be run from the Sr. BA Reporting responsibility.


This report requires ALL parameters to be entered.


  • Date range (typically a calendar month) in which the Purchase Order invoice was entered into BEN Financials. Date format- DD-MMM-YYYY


  • B – EDI & Non-EDI - purchasing suppliers that submit invoices using Electronic Data Interchange and also all other purchasing suppliers. Type = B
  • Y - EDI (Electronic Data Interchange) - electronic transmission of select Penn Marketplace supplier purchase orders. Type = Y
  • N - NON-EDI- ALL other purchasing suppliers that do not use the electronic transmission process. Type = N


  • Buyer
    • ALL invoice exceptions for a particular buyer for any account combination.
  • Org
    • ALL invoice exceptions for any Purchase Orders processed using the specified Buyer ORG
ORDER BY (Descending Order)
  • 1 - Order by Dollar amount of invoice exceptions (Descending)
  • 2 - Order by Number of invoice exemptions (Descending)
  • Enter the Low/High values for the ORGs to be included for the report. ORG for this parameter is the buyer's home organization. To report on all ORGs within a school or center, specify the lowest ORG to the highest ORG in that school/center

File Layout:

From left to right, the columns provide the following information:

Column #Column Heading
1Buyer Name
2Invoice Count
3Invoice Amount
5Org Name
7Center Name
8Cumulative Count
9Cumulative Dollars
10Cumulative Count %
11Cumulative Dollar %

The report will have a total invoice count and invoice amount for the range of orgs entered.

Last Page of the Report:

Report Parameters

The parameters used to request the report are printed on the last page as confirmation of what was requested. If the invoice data returned to you in the report are not what you expected, the report parameters list is a useful first place to start. At a minimum, you can verify the range of values you provided at the time you submitted the report.

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