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[ BEN Financials ]

015. Invoice Creation Exceeds Vendor Invoice Date Detail Report
Documentation :|: BEN Balances Report Documentation :|: Quick View

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Last Updated: 02/02/10

The report is used to identify purchase order invoices that have an invoice creation date [date invoice is entered into BEN Financials] that exceeds the vendor invoice date by a specified number of days. This report can be run to help determine which invoices are not paid within vendor terms [Standard terms are 30 days]. An example of this would be invoices not being sent directly to Accounts Payable for processing.

This report is unsecured and can be run from the following responsibilities:

PO Manager
PO/CO Manager
Senior BA Reporting


The report grouping is by Home ORG and by buyer within each ORG

Sort Order:

The report sort is by ORG, Buyer, and Invoice Amount in descending order.


This report requires ALL parameters to be entered.


  • Date range (typically a calendar month) in which the Purchase Order invoice was entered into BEN Financials. Date format- DD-MMM-YYYY


  • B – EDI & Non-EDI - purchasing suppliers that submit invoices using Electronic Data Interchange and also all other purchasing suppliers. Type = B
  • Y - EDI (Electronic Data Interchange) - electronic transmission of select Penn Marketplace supplier purchase orders. Type = Y
  • N - NON-EDI- ALL other purchasing suppliers that do not use the electronic transmission process. Type = N
  • Number of days by which that the Invoice Create Date in BEN Financials exceeds the Vendor Invoice Date. Number of Days: 0-99. Standard vendor terms are 30 days.
  • Enter the Low/High values for the ORGs to be included for the report. ORG for this parameter is the buyer's home organization. To report on all ORGs within a school or center, specify the lowest ORG to the highest ORG in that school/center.

File Layout:

From left to right, the columns provide the following information:

Column #Column Heading
1Buyer Name
2Invoice Number
3Invoice Amount
4Creation Date
5Invoice Date
6Supplier Number
7PO Number
9Org Name

The report will have a total for the invoice amount at the Buyer level, ORG level and grand total.

Last Page of the Report:

Report Parameters

The parameters used to request the report are printed on the last page as confirmation of what was requested. If the invoice data returned to you in the report are not what you expected, the report parameters list is a useful first place to start. At a minimum, you can verify the range of values you provided at the time you submitted the report.

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