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[ BEN Financials ]

016. PO Created After Vendor Invoice Date Detail Report
Documentation :|: BEN Balances Report Documentation :|: Quick View

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Last Updated: 02/04/10

The report is used to identify purchase orders that have an approval date that exceeds the vendor invoice date. This report can be run to identify purchase orders that were created after the vendor invoice was received.

This report is unsecured and can be run from the following responsibilities:

PO Manager
PO/CO Manager
Senior BA Reporting

Grouping:

The report grouping is by Buyer Home ORG and by buyer within each ORG

Sort Order:

The report sort is by Buyer Home ORG, Buyer, and Invoice Amount in descending order.

Parameters:

This report requires ALL parameters to be entered.

INVOICE CREATION START & END DATE

  • Date range (typically a calendar month) in which the Purchase Order invoice was entered into BEN Financials. Date format- DD-MMM-YYYY

SUPPLIER TYPE [EDI/ NON-EDI]

  • B – EDI & Non-EDI - purchasing suppliers that submit invoices using Electronic Data Interchange and also all other purchasing suppliers. Type = B
  • Y - EDI (Electronic Data Interchange) - electronic transmission of select Penn Marketplace supplier purchase orders. Type = Y
  • N - NON-EDI- ALL other purchasing suppliers that do not use the electronic transmission process. Type = N
ORG LOW & ORG HIGH
  • Enter the Low/High values for the ORGs to be included for the report. ORG for this parameter is the buyer's home organization. To report on all ORGs within a school or center, specify the lowest ORG to the highest ORG in that school/center.

File Layout:

From left to right, the columns provide the following information:

Column #Column Heading
1Buyer Name
2Invoice Number
3Invoice Amount
4Creation Date
5Invoice Date
6Supplier Name
7PO Number
8PO Approval Date
9Org
10Org Name

The report will have a total for the invoice amount at the Buyer level, ORG level and grand total.

Last Page of the Report:

Report Parameters

The parameters used to request the report are printed on the last page as confirmation of what was requested. If the invoice data returned to you in the report are not what you expected, the report parameters list is a useful first place to start. At a minimum, you can verify the range of values you provided at the time you submitted the report.

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