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116.ORG: Gift FUND Summary Report
Documentation :|: BEN Balances Report Documentation :|: Quick View

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Last Updated: 01/30/09

The 116.ORG report provides financial information for gift funds summarized at the FUND level. Because the information displayed crosses all schools and organizations for the fund being reported, the report can only be run by the responsible organization.

The report consists of a FUND header and three parts. The FUND header provides key fund attributes such as fund type, donor restrictions and university designations.

Part 1: Statement of Financial Position provides the net asset value of the selected gift fund. Current balances for assets and liabilities are presented by net asset class. The current total for all net asset classes is compared to the balance at the beginning of the fiscal year associated with the accounting period parameter. The difference between these two indicates the net change in assets for the reported fiscal year as of the specified accounting period.

Part 2: Statement of Activities provides a more detailed view of the net change in the fund's net assets. Fiscal year-to-date revenue and expenses are presented by net asset class. The total net change from Part 1 reconciles to the total fiscal year-to-date activity in Part 2.

Part 3: Current FY Operating Activity (NAC 0) provides a macro level view of unrestricted activity in the gift fund. For each ORG where activity has occurred within the fund, the fiscal year-to-date revenue and expense totals are displayed. Sub-totals are provided by ORG and a grand total is provided for the fund. This portion of the report matches the totals provided on the corresponding 100.ORG report for the same CNAC/ORG/FUND combination.

Note: because Part 3 presents an "operating view" of activity in the fund (for example, only "spendable" income is included, non-spendable income such as non-cash gifts is excluded), information in Part 3 of the report cannot necessarily be matched to the revenue/expense data listed in Part 2 of the report.


Report Break:/p>

Report 116.ORG will break after each FUND. Within each FUND, page breaks will occur between Parts.


Sort Order:

The 116.ORG report uses three levels of sorting. The first level is the Responsible ORG. Within Responsible ORG, the report lists information by FUND. Within each FUND, Part 3: Current FY Operating Activity (NAC 0) is sorted and displayed by ORG.


Report Template:

Two Report Templates are used for this report. These templates determine what rows to print and which object code balances are to be included in each row.

Parts 1 and 2 of Report 116.ORG use Template #7. The asset and liability categories for the Statement of Financial Position as well as the revenue and expense categories for the Statement of Activities used in this report are defined in Template #7.

Part 3 uses Template #5A, which is a highly summarized version of Template 1A.

For more information about these Templates, see the Template section of this document.


Parameters:

In addition to the Accounting Period, the following parameters are provided for account selection on the 116.ORG report:
  1. Resp ORG Low/High (required)
  2. Fund Low/High
  3. Active Only (Y/N)

These parameters work just like they do for other BEN Financials General Ledger Reports (see Section 6, Report Parameters).


Report Heading:

The report heading includes the following information:
  1. RESP ORG
    Indicates the numeric code and name of the Responsible ORG for the fund listed on the report.

  2. Summary As Of:
    Indicates the accounting period through which balances are provided. Accounting period is provided as a parameter when the report is requested.

  3. FUND
    The fund number and fund description (name) are displayed.


FUND Header:

At the beginning of each FUND the following header information will be displayed:

FUND Type:
Indicates the type of gift fund (Operating Gift or Capital Gift)

Date FUND Established:
Date that the fund was established.

FUND Purpose:
Primary purpose of expenditures in this fund.

Revenue Treatment:
A code used by the system to determine the appropriate NAC to which investment income and gains are to be recorded.

ORG Responsible For Internal Designations:
University Organization responsible for determining how internally designated funds may be spent.

Reclass Option:
Method of unrestricting revenue and assets. 'A' (Automatic -- revenue is reclassified to unrestricted when received) or 'M' (Manual -- revenue is reclassified to unrestricted on an as needed basis, based on either expenditures in the fund or expenditures in a capital program for which this fund has been designated).

Subject To OH?:
A Y/N indicator specifying whether or not this fund is subject to overhead.

Subject To SR?:
A Y/N indicator specifying whether or not this fund is subject to the spending rule. Spending rule is only applicable to income from AIF investments.

Donor Restrictions:

    ORG:
    Organization or group of Organizations to which use of this fund is restricted based on donor stipulation.

    Program:
    Program or set of Programs to which use of this fund is restricted based on donor stipulation.

    Object:
    Object or set of Objects to which use of this fund is restricted based on donor stipulation.

Penn Designations:

    ORG:
    Organization or group of Organizations to which use of this fund is restricted based on Penn designation.

    Program:
    Program or group of Programs to which use of this fund is restricted based on Penn designation.

Projected Gross AIF Income For FY nnnn: N/A [Note: projected AIF income is Not calculated for Gift Funds even if the fund holds AIF investments.]


Report Columns:

Part 1: Statement Of Financial Position
This part of the report presents the gift fund assets and liabilities, as of the period specified, by net asset class. The totals for all net asset classes are compared to the fiscal year beginning balance to determine the net change.

UNRES NAC: 0
Unrestricted net assets.

TEMP RES NAC: 1
Temporarily restricted net assets.

PERM RES NAC: 2
Permanently restricted net assets.

Current Balance
Total of all net asset classes as of the period specified by the report parameters.

FY BEG Balance
Total of all net asset classes as of the beginning of the fiscal year associated with the accounting period parameter.

Net Change
Net increase or decrease in net assets during the reported fiscal year. The net change total will reconcile to the total fiscal year-to-date activity in Part 2.

Part 2: Statement Of Activities
This part of the report presents fiscal year revenue and expenses, as of the period specified, by net asset class.

UNRES NAC: 0
Unrestricted activity.

TEMP RES NAC: 1
Temporarily restricted activity.

PERM RES NAC: 2
Permanently restricted activity.

FYTD Total
Total activity for all net asset classes.

Part 3: Current FY Operating Activity (NAC 0)
This section of the report provides summary fiscal year-to-date revenue and expense balances for all ORG's where unrestricted activity in the fund has occurred. For the same CNAC/ORG/FUND combination, this information should foot to the corresponding 100. ORG report for the same accounting period.

Note: because Part 3 presents an "operating view" of activity in the fund (for example, only "spendable" income is included, non-spendable income such as non-cash gifts is excluded), information in Part 3 of the report cannot necessarily be matched to the revenue/expense data listed in Part 2 of the report.

The following describes the information provided in this section of the report.

ORG:
The ORG number followed by ORG name is displayed.

FYTD Budget
The fiscal year-to-date revenue and expense operating budget for the listed ORG is displayed.

FYTD Actuals
The fiscal year-to-date revenue and expense actuals for the listed ORG is displayed.

FYTD Encumbrance
The fiscal year-to-date encumbrances for the listed ORG is displayed.

FYTD BBA
The fiscal year-to-date budget balance available for the listed ORG is displayed.


Last Page Of The Report:

On the last page of every report, two pieces of important information are provided: Report Parameters and Report Break - Resolved Parameters.
  1. Report Parameters
    The parameters used to request the report are printed on the last page as confirmation of what was requested. If the account combinations returned to you in the report are not what you expected, the report parameters list is a useful first place to start . At a minimum, you can verify the range of values you provided at the time you submitted the report.

  2. Report Break - Resolved Parameters
    The list provided here presents the list of values within the range you provided as Report Parameters that passed security verification. When a report is submitted, ORG parameters that were provided are compared against your security profile. All ORG in the range that match your profile will be returned to you in the report.

    This is a good place to look if you did not get the results you expected. Compare the list of ORG in this list against the parameter range you provided. If an ORG is missing, chances are it does not exist in your secure profile.

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