[ BEN Financials ]
211.SCH: PJTD Revenue And Expense Outline for G&C/URF
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Last Updated: 04/20/12
The 211.SCH report provides a project-to-date summary of the
selected accounts, showing the full outline budget report format for
Sponsored Programs and the URF fund. It is a drill down companion to
the 201.SCH report., which provides only the revenue and expense
totals. Although still at a summary level, the 211.SCH report
provides a breakdown of current period and project-to-date revenue
and expense activity by object code groupings. This report can not
be used to report on any other funds.
The report provides revenue & expense budget, actual,
encumbrance and budget variance balances. Period-to-date actuals,
year-to-date, and project-to-date balances are included. Percentages
are provided to compare project actuals to budget amounts; as well
as project actuals plus encumbrances to the project budget.
Several report options are provided as parameters to allow users
to select one or both Fund Groups for the report.
The report uses a matrix format. The balances are used to create
the columns and are read from left to right. The rows represent the
groups of object codes associated with the balances. The sort order
is controlled by a combination of page breaks and report templates.
Specific information regarding page-breaks, sort order and templates
for this report is described below.
The report options determine the page-break, the first level of
sort order, and the level of aggregation for the report.
For the Sponsored Program and Service Center funds group, the 211.SCH offers two
different report options. You may choose to see sponsored program
1 by CNAC and Fund Group (CNAC/FG),
2 by CNAC, Fund Group and Organization (CNAC/FG/ORG),
or N Not Selected.
For the University Research Foundation fund, the 211.SCH offers
two different break options. You may choose to see the URF fund
4 by CNAC, Fund and Organization (CNAC/FUND/ORG),
5 by CNAC and Fund (CNAC/FUND,)
or N Not Selected.
This report uses templates to determine the fundgroups and the
rows. Funds are aggregated into fund groups based on the Revised
Responsibility Center Management (RCM) Model. For more information
on how the fund groups are defined, see
Row templates are used to create the rows on the report. The row
template determines the order of the rows (e.g., revenue followed by
expense, salaries followed by employee benefit expense), the group
of object codes to be included in each labeled row (e.g., Travel
& Entertainment includes 520x and 521x), and the level of
Template 1C is used to define the rows. In this report, balances
are NOT reported down to the object code level. Instead, each row
contains the sum of the balances for all of the object codes
included in that row. For more information on the row templates used
in this report, see
Note that this report uses Template 1C. Reports 102.ORG,
103.ORG, 115.ORG and 201.SCH, which show
Grants and Contracts and URFs (and optionally Service Centers), also use template 1C
(or 5C). Templates 1C and 5C treat Overhead on Sponsored
Programs (i.e., Grant & Contract Overhead Charges)
differently than Template 1A, and this needs to be
reconciled in order to go back and forth between these
Center LOW/HIGH (Required)
Enter the low/high values for the
NAC LOW/HIGH: (Required)
Enter the low/high values for the
Net Asset Class. All three Net Asset Classes are supported on this
report. To receive a separate report for each of the three net
asset classes, specify 0 as the low value and 2 as the high value.
In addition, two special “summary” NAC values are also supported:
T : When this NAC value is specified, the information on the report will be consolidated across all three net asset classes for the specified school or center.
S : When this NAC value is specified, the information on the report will be consolidated across the unrestricted and temporarily restricted net asset classes only (NAC ‘0' plus NAC ‘1').
ORG LOW/HIGH: (Required)
Enter the Low/High values for the
ORGs to be included for the report; to report on all ORGs within a
school or center, specify the lowest ORG to the highest ORG in
This report can be produced for either or both of the shaded
areas shown below by selecting the appropriate report option.
||General Funds and
|General Operating Funds
||General Purpose Funds
|Special Purpose Funds
|Other Unrestricted Funds
|Designated Gift Funds
|Sponsored Programs and
|Sponsored Program Funds
BREAK BY ORG PARENT INSTEAD OF ORG? (Y/N).
To use org
parent processing, specify a parent org for the org low value,
choose report option 2 or 4, and choose Y here. For more
information on org parent processing, see
ACTIVE ONLY?: (Y/N)
Y: The report will include only those account combinations which are currently “active” ; all “inactive” combinations will be excluded.
N: The report will include both “active” and “inactive” combinations. ‘N’ is the default value.
If you choose Yes, a common definition is used to determine
whether the account is “active” or “inactive” (see Section 1.4,
ACTIVE vs. EXPIRED ACCOUNTS). Since this definition does not use
the grant start and end dates, some grants that have already ended
may be included on the reports. While screening out inactive
grants is useful when running the 10x Grant reports, it's normally
not necessary or appropriate when running this report.
The report heading includes the following information:
Indicates the chart of accounts segments used
to create the report break, depending on which option was chosen.
The next line will show the chart of accounts values used for this
particular part of the report. The codes used for fund groups, sub
groups, and categories are shown on
Indicates the accounting period for which
information is being reported. Accounting period is specified as a
parameter when the report is requested.
The alphabetic descriptions associated with the
CNAC/FUND GROUP or CNAC/ORG/FUND GROUP values are provided.
From left to right, the report columns will provide the following balances:
PJTD BUDGET: The balance in this column is the operating
budget. The amount reported is the sum of all budget activity from
the beginning of the project up to the specified accounting
period. Any changes to the operating budget within the accounting
period being reported will also be reflected in this balance.
CURRENT MONTH ACTUALS: The balance in this column will contain
the period-to-date actuals for the specified accounting
FYTD ACTUALS: The balance in this column will contain
fiscal-year-to-date actuals, that is, the total activity from the
beginning of the fiscal year up to and including the specified
PJTD ACTUALS: The balance in this column will contain
project-to-date actuals, that is, the total activity from the
beginning of the project up to and including the specified
% ACTUAL TO BUDGET: The data in this column is the PJTD Actuals
divided by the amount in the PJTD Budget, stated as a percentage.
ENCUMBRANCES: The balances in this column represent all
outstanding encumbrances up to and including the specified accounting period.
% ACT/ENC TO BUDGET: The data in the column reflects the sum of
the amounts in the PJTD Actuals and Encumbrance columns, divided
by the amount in the PJTD Budget column, stated as a percentage.
BUDGET BALANCE AVAILABLE: A calculated column that represents
the amount of project budget dollars that have not been spent or
encumbered. The column is calculated as follows:
PJTD Budget - (PJTD ACTUALS + ENCUMBRANCES)
Section At The Bottom:
On the 201.SCH and 211.SCH reports, the cash position section at
the bottom of the report is populated for all funds, and for all
break options, regardless of the BC. In the Fiscal Year To Date
column, the "Net(Surplus)/Deficit", and the "Cash Effect
of Other Activity" are added to the "Prior-Year Cash
Position (Surplus)/Deficit" to provide the "Cumulative
Cash Position (Surplus)/Deficit." In the Project To Date columns, the
"Net(Surplus)/Deficit" and the "Cash Effect of Other
Activity" are added together. Since this is the project
to date balance, there is no "Prior-Year Cash Position
(Surplus)/Deficit" to be added in: it is already the
"Cumulative Cash Position (Surplus)/Deficit."
In contrast, the 10x.ORG reports suppress the prior-year cash
position in certain situations. Therefore, the section at the bottom
will not be the same for 10x and 2xx reports run for the same orgs
Last Page Of The Report:
On the last page of every report additional pieces of
important information are provided. We recommend that you keep this
parameters page with the report to document what the report includes.
The parameters used to request the report
are printed on the last page as confirmation of what was
requested. If the account combinations returned to you in the
report are not what you expected, the report parameters list is a
useful first place to start. At a minimum, you can verify the
range of values you provided at the time you submitted the
REPORT BREAK - RESOLVED PARAMETERS
The list provided here
represents the list of values within the range you provided as
Report Parameters that passed security verification. When a report
is submitted, ORGanization parameters that were provided are
compared against your BEN security profile. All ORGanizations in
the range that match your profile will be returned to you in the
This is a good second place to look if you did not get the
results you expected. Compare the list of ORGanizations in this
list against the parameter range you provided. If an ORGanization
is missing, chances are it does not exist in your security profile.
ORG PARENT OVERLAP DIAGNOSTIC
If you used org parent
processing in this report, a third section will appear that shows
the orgs that were included in each parent, and whether any of the
underlying orgs were included in more than one parent in this
report. For advice on what to do if you have overlaps, see