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920. Active Users with Responsibility
Documentation :|: BEN Balances Report Documentation :|: Quick View

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Last Updated: 04/17/02

The Active Users with Responsibility report is designed to provide a listing of “active” BEN Financials users and their current responsibilities. It does NOT contain financial data.

This report is unsecured and can be run from the Senior BA Reporting Responsibility.


Sort Order:

You may choose to sort by CENTER or by ORG. If you choose to run the report for an entire CENTER, the first level of the sort is by the Location ORG number.  The second sort is determined by the sort parameter selected, either by employee full name or the application user name.

If the report is run by ORG, you may select either employee full name or application user name as the sort parameters.


Page Break:

Page breaks in this report are variable; the report will not split a single user profile over multiple pages. If the responsibility listing is too long to complete at the end of the page, the entire profile will print on the top of a new page.


Parameters:

This report has three parameters, ONLY TWO PARAMETERS CAN BE USED

  1. CENTER: enter the 2-Digit school/center number (required only if the ORG is blank) OR

    ORG: Enter the 4-Digit ORGanization number (required only if the CENTER is blank)

    In order for the report to complete successfully, EITHER the school/center number OR the ORG number must be entered. The report will fail with an error if both parameters are left blank or if both parameters are entered.  The request will have an Error status. Errors will show in the View Log of the Requests form.

  2. Sort By: Select either Full Name, which is the Employee Name (LAST, FIRST MI) or User Name, which is the Application User Name (logon id).


Report Heading:

The report heading includes the following information:

  • Center or Organization Number and Name for which the report was run
  • Sort option selected for the report


Report Columns:

From left to right, the report columns provide the following information:

Field Position # Column Name Description Maximum Length
1 Name Full Name of End User (LAST, FIRST MI) 240
2 User Name Name end user enters onto the logon screen when accessing BEN Financials 240
3 Email Address Email address associated with the User Name in BEN Financials 240
4 ORG Value 4-Digit number assigned to school/ center for which the report is being run 4
5 ORG Name Name of the ORGanization that manages the End User and their responsibilities 240
6 Responsibility Active Application Responsibility Name 240
7 Start Date* Date the Responsibility was first granted to the end user  9
8 Total Users for ORG xxxx This sums the total number of users associated with a particular Organization 3

* Start Date: This date is not updated when a user has a ORG security change. For example: If a user had access to Budget Entry responsibility in one department before transferring to your department, the start date will reflect the date that they first received access to the responsibility.


Last Page of the Report:

Additional pieces of important information are provided on the last page of every report. We recommend that you keep this parameter page with the report to document what parameters were submitted.

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