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[ BEN Financials ]

Section 2. Obtaining Logon IDs
Security & Access

Section 1. University Security
Section 2. Obtaining Logon IDs
Section 3. Passwords
Section 4. Accessing and Exiting BEN Financials


Overview

Completion of BEN Financials training is required to obtain access to BEN Financials applications.

In addition to training, a BEN Financials Access Request eForm must also be completed. To access this form, go to: http://www.finance.upenn.edu/comptroller/Forms/

New Requests

  • The Requestor completes a BEN Financials Access Request eForm. The Requestor will be required to select their Supervisor and submit the eForm. The eForm will be routed to the Supervisor who will be required to select the School/Center Access Administrator. The eForm will route to the School/Center Access Administrator who may approve the eForm.

  • When the School/Center Access Administrator approves the eForm, the completed eForm will be routed to Purchasing Services if a BEN Buys responsibility was requested or it will be routed directly to Financial Systems if a non-BEN Buys responsibility was requested. Financials Systems will approve and process the eForm.

  • Once the eForm is processed, an email will be generated. The email will contain the Requestors BEN Financials Username ID and instructions on how to obtain your BEN Financials password.

  • Note: The BEN Financials Username ID is the same as the user's PennKey ID.


Change Requests

Modifications of BEN Financials security profiles must be requested by completing the BEN Financials Access Request eForm. All approvals (i.e. Supervisor and School/Center Access Administrator) are required on requests for new IDs, adding new responsibilities, changes and/or modifications i.e. removing a responsibility, adding/removing ORG security, etc.

It is essential that Supervisors complete a BEN Financials Access Request eForm for each and every staff member who transfers to another department. Each BEN Financials Logon ID has Organization specific security. This security access must be terminated when the employee goes to another position


Deleting Logon IDs

A BEN Financials Access Request eForm must be completed for staff members that resign, are terminated or retire from the University and have access to the BEN Buys application (PO Manager responsibility).

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Comptroller Spotlights

GL Object Codes FY2018
Concur Expense Type/Object Code Matrix (2018)
FY2017 Closing Instructions
FY17 Closing Calendar QRG
Guide to Year-End Closing
School Closing Summary Template

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