|
The data you have access to in the different reports will vary depending
upon whether you have BEN Financials and/or Salary Management access, and whether
you are the Principal Investigator for an award or protocol. In particular:
Financial and Salary Management Reports
Individuals with access to the BEN Financials and / or Salary Management
online systems are granted access automatically to the financial reports to
view the data they are authorized to view in BEN Financials and Salary Management.
For example, BEN Financials users may run the Budget / Actual Variance Reports for
any organizations for which they can perform account inquiry or reporting functions
in BEN Financials. Similarly, users with Salary Management online access will be able to
view employee payment detail (where available in the financial reports) and run the
Employee Funding and Employee Payment reports for those organizations to which
they have access in Salary Management.
Those individuals who do not already have access to these source systems,
and who only want to be able to use BEN Reports (rather than BEN Financials and/or Salary
Management), must complete BEN Financials Chart of Accounts training and submit the BEN
Reports authorization form (available in PDF format at
http://www.upenn.edu/computing/da/dw/benreports/Formbenrpts.pdf).
Chart of Accounts training schedules and registration information are available at
http://www.finance.upenn.edu/ftd/.
Protocol Reports
Principal Investigators will be granted access to their own research protocols.
Business Administrators and others with a business need to view protocol
status information must request access using the BEN Reports authorization form (PDF format).
Grant Reporting and Management System (GRAM)
Principal Investigators will be granted access to their own projects.
Business administrators and others with BEN Financials and Salary
Management access will be able to view GRAM reports for organizations
in their profiles for those source systems. For example, BEN Financials users may
view GRAM reports for those funds managed by any organization (the Responsible
Organization for the fund) for which they can perform account inquiry or reporting functions
in BEN Financials. Similarly, users with Salary Management online access will be able to view employee
payment detail for funds managed by any organization to which they have access in Salary Management.
Other users who are eligible to view grant data for a particular organization,
and are authorized to view restricted data, but do not have BEN Financials and Salary Management
access, must complete BEN Financials Chart of Accounts training along with the BEN Reports
authorization form (PDF format). Chart of Accounts training schedules and registration
information are available at
http://www.finance.upenn.edu/ftd/).
|
