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Budget Journal Definitions

Back to Browse Topics - > Budget Journals

Budget Journal Form

  • Find Accounts - Allows the user to automatically populate lines in the batch with accounts that meet specified criteria.
  • Find Batch – Retrieves an existing batch on specified criteria.
  • Recalculate – Recalculates the values displayed in the ‘Total Budget’ column when:
    • Fiscal Year is changed (after lines entered)
    • Batch contains multiple lines with the same account number
  • Print Batch – Submits “159.ORG: Print Journal Batch Report” for a saved batch.
  • Line Description Default:
    • Obj Code – populates the Line Description with the Object Code name for that line
    • Description – populates the Line Description with the information input into the Header Description
    • Both – populates the Line Description with the Object Code name and the information input into the Header Description
  • New Batch – After saving a batch, click here to begin a new batch.
  • Change Period – After saving a batch, you can change the Period. The Change Period function will automatically save the batch.
  • Check Funds – Checks funds availability status prior to reserving funds. The Check Funds action will automatically save the batch.
  • Reserve Funds – Reserves funds in the batch. The Reserve Funds action automatically saves the batch.

Note – The Reserve Funds button becomes the Unreserve Funds button once the funds have been reserved for the batch. You can only Unreserve funds for an Unposted batch.

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Fast Facts


FastFacts are useful tips about BEN Financials. To see a complete FastFact, click MORE. To view all of the FastFacts click on 'FastFacts' from the left navigation column.
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