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Invoice Holds Definitions

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Terms and Definitions

Invoice Holds

Holds are placed on PO invoices for the following reasons Request Comment by Accounts Payable; Maximum Shipment Hold; Quantity Ordered Hold; and Quantity Received Hold. PDA forms are placed on hold with the Request Comment for the following reasons: incomplete forms; incorrect data; missing documentation.

Request Comment by Accounts Payable

Accounts Payable requires additional information or clarification.

Maximum Shipment Hold (MAX SHIPMENT)

Total invoice line amount > total PO line amount by $25 or more.

Quantity Ordered Hold (QTY ORD)

Quantity billed on invoice > 10% of quantity ordered on PO.

Quantity Received Hold (QTY REC)

Created when any invoice is received for a PO that exceeds $5,000 or the PO line has been marked 'receipt required' and no receipt has been entered in BEN Financials for items invoiced.

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Fast Facts

FastFacts are useful tips about BEN Financials. To see a complete FastFact, click MORE. To view all of the FastFacts click on 'FastFacts' from the left navigation column.
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