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Journals Definitions

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Creating Journal Entry Category 02

This Category type (02 Adj Prev Tx) is used to correct a previous transaction or clearing suspense accounts.

When correcting a previous transaction, you MUST make certain to:

  • Journal the ACTUAL transaction(s) and NOT journal the code combination balances.
  • Correct the entry using the Enter Journals screen.
  • Perform an inquiry on the original transaction to obtain the following information, which is needed when populating the various Context fields: original account number, original amount, original description, original Batch ID and original Transaction Date.
  • Choose Journals>Enter
  • Click [New Journal]
  • Enter the journal name in the Journal field using the proper naming convention
  • Tab to the Category field and select "02 Adj Prev Tx" from the LOV and Click the OK button
  • Click in the Descriptive Flexfield box [ ] located in the journal header under the Control Total field

Enter the following information:

  • Verify Context field defaults to “7- 02 Adj Prev Tx”
  • Type of Adjustment (required field): Click the LOV [ ]; Select – Correction of Previous Trans
  • Reason for Adjustment (required field): Enter a brief explanation
  • Additional Comments (not required field): Enter any additional comments here
  • Click [OK] to close
  • Enter the journal line information (account number, DR/CR, description)
  • Tab to the journal line context flexfield (located at the end of the journal line)
  • The Context should default to "02 Adj Prev Tx"
  • Original Batch Name and the Original Transaction Date (both are required fields)
  • Lawson AU – UPHS COA (not required field)
  • Click [OK]

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