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Journals Definitions

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Creating a Journal Entry for Subsidiary Non-UPHS

This Category type (19 Subsidiary Non-UPHS) is used to record any charges to revenue between the University and its subsidiaries (other than the Health System). It should not be used for any entries between the University and the Health System. These entries should continue using category ’17 - UPHS Gds/Svc’ and category ’18 – UPHS Payroll’ as appropriate.

In Journal Entry Responsibilities (except Journal Entry – G&C Cost Transfer):

  • Journals> Enter
  • Click [New Journal]
  • Enter the journal name in the Journal field using the proper naming convention
  • Tab to the Category field and select “19 Subsidiary Non-UPHS” from the LOV
  • Click in the Journal Header Descriptive Flexfield (located to the right of the Control Total)
  • Context should default to “84- 19 Subsidiary Non-UPHS”
  • Enter the following required information, Description, Date Rendered and Cost Basis. You can also enter Additional Comments (which is not required)
  • Enter the journal line information (account number, DR/CR, description)
  • Tab to the journal line context flexfield (located at the end of the journal line)
  • Click on LOV icon at the end of the Context box and “19 Subsidiary Non-UPHS” will default in the field
  • Subsidiary Ord (required field); click on the LOV icon to view the full list of values
  • Once an item is selected; Click [OK]

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Fast Facts


FastFacts are useful tips about BEN Financials. To see a complete FastFact, click MORE. To view all of the FastFacts click on 'FastFacts' from the left navigation column.
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