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Journals Definitions

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Finding and Reallocating ProCard Transactions

ProCard card entries remain “Unposted” for 5 days to allow for modifications. Costs may be redistributed to one or more accounts. To redistribute Pro-Card charges accordingly:

  • From Journal Entry-General double click on “Enter Journals”
  • For the Batch enter the following %PCARD%PXXXX% (XXXX replace with your 4-digit ORG), tab to the Period field and enter the current period, then tab to Posting field and enter Unposted and click Find
  • You will see one or more Unposted Journal Entries with the Category Feeder
  • Click Review Journal to open it
  • Tab any of the journal lines and modify the 26-digit account number and the amount as needed
  • To add an additional line to the journal, click on the last line of the journal and press the down arrow key
  • Tab to the right of each of the journal lines and be sure to enter the Procard ID, Vendor City and State, Transaction Date, and the Cardholder Name
  • If you wish to come back to the Journal at another time be sure to save it and enter 1.00 for the Control Total to keep it from posting
  • If finished with reallocating the journal please be sure to remove the 1.00 from the Control Total if needed and click on ‘Check Funds’
  • Click ‘Yes’ when you receive the pop-up Decision box (This action will automatically save your work. Do you want to continue?) Note: Do not continue with the transaction if you do not pass funds checking
  • Click on ‘Reserve Funds’- you will receive a message in the pop-up box that indicates “your transactions passed funds reservation”
  • Click OK button

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Fast Facts

FastFacts are useful tips about BEN Financials. To see a complete FastFact, click MORE. To view all of the FastFacts click on 'FastFacts' from the left navigation column.
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