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Journals Definitions

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Journal Entry-Transfers and Journal Entry-G&C Transfers for Cost Sharing

Two new journal entry responsibilities are now available in BEN Financials, Journal Entry-Transfers and Journal Entry-G&C Transfers for Cost Sharing. The Journal Entry-Transfers responsibility was assigned to all BEN Financials Users who currently have Journal Entry-General or Special. The Journal Entry-G&C Transfers for Cost Sharing responsibility was assigned to all BEN Financials Users who currently have Journal Entry-G&C Cost Transfers for Expense.

These will be the only responsibilities where the following object codes can be used:

Journal Entry - Transfers

  • 4820 (Resource Transfers In)
  • 4825 (Resource Transfers Out)
  • 4839 (University Bank Transfer)
  • 4840 (Final Year-End Adjustment Transfer)

Journal Entry - G&C Transfers for Cost Sharing

  • 4822 (Cost Sharing Transfer - Committed)
  • 4827 (Cost Sharing Transfer - Uncommitted)

No other BEN Financials responsibilities will have access to object codes 4820, 4822, 4825, 4827, 4839, and 4840.

There are no new training requirements for existing users as a result of these changes. New Users to BEN Financials will be granted these responsibilities automatically upon successful completion of Manual Journal Entry training or Journal Entry G&C Transfers for Expense Training. For more information, please see How To Use Transfer Object Codes at the bottom of http://www.finance.upenn.edu/comptroller/accounting

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Fast Facts


FastFacts are useful tips about BEN Financials. To see a complete FastFact, click MORE. To view all of the FastFacts click on 'FastFacts' from the left navigation column.
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