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Purchase Order Definitions

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Approving Purchase Orders

As a PO Manager, you have the ability to approve any requisition you create regardless of the dollar amount. BEN Buys will automatically generate a purchase order and if the purchase order is more than the PO Manager’s approval limit, the system will automatically forward the purchase order to the next person in their hierarchy structure.

Purchase Orders must be managed from the PO Manager Responsibility:

  • Click on ‘Notifications’
    • The default view of your notifications is ‘Open Notifications’. This view contains all your ‘To Do’ and ‘FYI’ notifications which will be displayed in a worklist
  • To view a notification click on the link in the SUBJECT column
  • The Notification Details window for the purchase order you selected will be shown
  • To view additional Purchase Order details, take the following steps:
    • Under ‘References’ click the Open Document icon
    • The ‘Purchase Order Header’ form will appear
    • To view line details, click on LINES
      To view shipping information, click on SHIPMENTS
      To view account information, click on DISTRIBUTIONS
  • After reviewing the Purchase Order select an Approver Action (Approve, Approve And Forward, Forward, or Reject
  • If Rejecting the Purchase Order enter Comments in the Response Note Section prior to selecting Reject Option

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Fast Facts

FastFacts are useful tips about BEN Financials. To see a complete FastFact, click MORE. To view all of the FastFacts click on 'FastFacts' from the left navigation column.
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