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Receipts Definitions

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Receipt Accrual Process

As part of the end of year accrual process, run the 900.Uninvoiced Receipts report which allows you to review purchase order line information for goods and services that have been receipted in BEN Financials but have not yet been billed.

Accruals are calculated as follows:

(Quantity/ Amount Receipted x Unit Price) – (Quantity/ Amount Billed x Unit Price)

Receipts cannot be corrected once a purchase order has been “Cancelled or Finally Closed”, but if there are cancelled purchase orders on the report, you can send AP a request to Finally Close them so the uninvoiced receipts will drop off the report.

Finally Closed purchase orders will not show on the Uninvoiced Receipts report, but Cancelled ones will remain until they have been Finally Closed. It is recommended; to avoid end of year accruals, correct receipts prior to “Finally Closing” a purchase order.

To request a receipt be reversed or corrected:

Send an email to dofAPSUPP@pobox.upenn.edu. The email should include the following information:

  • Purchase Order number
  • Purchase Order Line number
  • Purchase Order Charge Account
  • Purchase Order Receipt number and
  • What the receipted quantity/ amount should be

Accounts Payable will contact you when the correction has been made. Be sure to include your contact information (phone number and email address) in the email.

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Fast Facts


FastFacts are useful tips about BEN Financials. To see a complete FastFact, click MORE. To view all of the FastFacts click on 'FastFacts' from the left navigation column.
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