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Receipts Definitions

Back to Browse Topics - > Receipts

Entering Receipts

From the Requisitions Home Page:

  • Select the "Receiving" tab.
  • Click on Receive Items link.
  • From the "Receive Items" page, enter search criteria.
  • Select the item(s) you want to receive.
  • Enter receipt quantity (even if quantity is a number more than what was ordered).
  • Click [NEXT] to continue.

By selecting "Express Receive" it allows you to receive items more quickly by bypassing the "Enter Receipt Information" screen. Do NOT use “Express Receive” unless all items/services have been Received.

  • From the "Receipt Information" page, verify Receipt Date [must be in the current accounting period]. If applicable, enter a Comment [which is used to enter a note to yourself].
  • Click [NEXT] to continue.
  • From the "Review and Submit" page, Review your receipt details and press the "Submit" button.

Once an item has been fully receipted, the item will be removed from "My Items to Receive".

In PO Manager Responsibility:

  • Choose Enter Receipts.
  • Enter the PO# and then click [Find].
  • Close the Receipt Header window.
  • On the Receipts form, place a check mark next to the line(s) you wish to receive.
    • If an item or supply has multiple distribution lines please click on + to open the distribution lines then select the lines to be receipted
  • Enter the receipt quantity
    • Caution: If the cost and amount billed was e.g. $1,500, you must receipt/enter $1,500. The amount invoiced and the amount receipted must equal in order for the invoice to be paid.
  • More detailed information can be added to the new receipt by completing some or all of the available fields: Shipment, Packing Slip, Freight Carrier (list of values), Container, Comments, Shipped Date (list of values), Waybill/Air bill, and Bill of Lading information if needed.
  • Save your change by selecting File>Save from the menu bar or Ctrl-S.
  • Click [Header] to view your receipt number.
  • Click on the Flashlight icon to enter receipts for a new PO number.

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Fast Facts

FastFacts are useful tips about BEN Financials. To see a complete FastFact, click MORE. To view all of the FastFacts click on 'FastFacts' from the left navigation column.
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