University of Pennsylvania
arrow BEN Knows
arrow Searching BEN Knows
arrow Browse by Topic
arrow BEN Helps
arrow FastFacts


University of Pennsylvania
Suite 318 Franklin Building
3451 Walnut Street
Philadelphia, PA 19104
215.746.4357 (Phone)
215.898.0817 (Fax)

Penn Home Penn A-Z Directories Calendar Maps
BEN Knows

[ Browse by Topic ]

Reporting Definitions

Back to Browse Topics - > Reporting

GL Reporting (Secured) vs PO Manager

Please remember that all reports that are run from GL Reporting (Secured) are based on your ORG Security access in BEN Financials. Reports that are run from PO Manager are NOT based on ORG Security.

For example when you run the 163.ORG: Open Encumbrances Report from GL Reporting (Secured) the Open Encumbrances on your report will be restricted to your ORG Security i.e. 0103, 0729, 4413, etc. The same is true when running any of the 100X, 150X, 200X, or 300X Reports from the GL Reporting (Secured) responsibility: the results displayed on the reports will also be based on your specific ORG Security.

However when you run the 164.ORG: Open Encumbrances Report from PO Manager, you will see ALL Open Encumbrances across ALL of the ORGs which are within the parameter range you entered when you requested the 164 report. When running the 501 Matching Holds Report, when you enter the Buyer Name or the Fund Number you will see all Matching Holds regardless of your ORG Security. Another example is running the "Open Purchase Orders By Buyer" Report: when you enter the Buyer Name you will see all Open Purchase Orders by that Buyer or PO Manager, regardless of what ORG is charged on the POs.

Back to Browse Topics List

Stained Glass Window

Fast Facts

FastFacts are useful tips about BEN Financials. To see a complete FastFact, click MORE. To view all of the FastFacts click on 'FastFacts' from the left navigation column.
Office of the President Home Page Penn A-Z Directories Calendar Maps
Copyright © , University of Pennsylvania
3451 Walnut Street, Philadelphia, PA 19104 · 215.898.5000
Copyright Information | Contact Us | Privacy Policy

Penn Home
Visit Penn's website