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Reporting Definitions

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Cumulative Cash Position Reporting - 1XX.ORG and 2XX.SCH Reports

At the bottom of the 10x.ORG reports, the current year operating (surplus)/deficit, known as the RCM Operating (Surplus)/Deficit, is added to the cash effect of other current year activity not otherwise included on the report (known as Cash Effect-Other Activity), together with the prior year net cash position (surplus)/deficit, to provide the Cumulative Cash Position (Surplus)/Deficit. On the 10x.ORG reports, the prior year cash position is always suppressed for the following funds: 000000, 000001, 000002, and 5xxxxx. In addition, the prior year cash position appears on the report only when the BC of the fund and the report break are consistent.

As a reminder, BC “1” means that funds are checked at the CNAC-org-fund level and the funds available for spending are based on the FY budget less the FY actuals less the FY encumbrances. BC “2” means that funds are checked at the CNAC-org-fund-cref level and the funds available for spending are based on the FY budget less the FY actuals less the FY encumbrances. BC “4” means that funds are checked at the CNAC-org-fund-cref level and the funds available for spending are based on the PJTD budget less the PJTD actuals less the PJTD encumbrances.

Therefore, for the 100.ORG report, which breaks by CNAC/ORG/FUND, prior year information will be shown only for funds that use a BC of 1 (other than 000000 and 000001).

For the 101.ORG and 106.ORG reports, which include breaks by PROG, no prior year information is shown because we do not have a BC which checks funds at the program level.

For the 102.ORG and 103.ORG reports, the prior year cash position is suppressed because they report on only the 000002 and 5xxxxx funds.

For the 104.ORG report, which breaks by CNAC/ORG/FUND/CREF, prior year information will be shown only for funds that use a BC of 2.

On 2xx.SCH reports, the prior year cash position is shown for ALL funds. Therefore, the section at the bottom will not be the same for 10x and 20x reports run for the same orgs and funds.

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