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Requisitions Definitions

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Entering Property Management Information for Asset Requisitions

IMPORTANT: When purchasing Assets such as Freezer or Computer Equipment the default object code must be changed to one of the following:

  • 1870 - Furniture and Fixtures
  • 1871 - Computer Equipment
  • 1872 - Other Capitalized Equipment
  • 1874 - Collectibles
  • 1877 - Equipment in Process

After completing the purchase follow these steps:

  1. Click on ‘Checkout’
  2. Select ‘Edit Line’ then ‘Accounts’ tab
  3. Enter the 26-digit-code
  4. Click on ‘Attachment’ tab
  5. Select ‘Purchasing’ to add a note regarding bid info for Purchasing Services
    • Required for all Requisitions over $5,000
  6. Click Continue

The Property Management Information screen will appear. The fields must be completed as outlined below:

  1. Description - Defaults from the Penn Marketplace
  2. BLDG-FLR-RM – Where the Asset is being placed for use (Bldg/Floor/Room #)
  3. Category Code – Type the first few letters of the word ‘MOVEABLE’, then select the appropriate category from the search results window
  4. Responsible Organization – Type or Select the appropriate ORG for the Asset
  5. Govt. Retain Title? – For Sponsored Programs the government may retain title. If yes check box, otherwise leave blank
  6. Custodian of Item – Select the individual that is responsible for the property item, may or may not be the person who’s using the item
  7. Custodian Telephone – Enter the phone number for the Custodian
  8. Tagging Contact – Select the name of the person who’s to receive the Asset Tag(s) from their Senior BA/Asset Administrator
  9. Component of Existing Asset? – Check this box if the purchase is component of an already existing asset. Otherwise leave blank.
  10. Primary Asset Number – When the box ‘Component of Existing Asset?’ is checked the Buyer must enter the Asset Number of which the item being purchased is a component of. The Primary Asset Number will be validated against existing Assets in BEN Assets.
  11. Click ‘Apply’ to complete the Requisition process
  12. Click ‘Submit’ when done

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