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Requisitions Definitions

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Suppliers not receiving special instructions

If purchasing from an EDI-enabled supplier (see link below)

http://cms.business-services.upenn.edu/purchasing/component/content/article/3-default-making-purchases/283-edi-processes.html

and you require special shipping/handling instructions, please create a separate requisition for the item from the Penn Marketplace and create a Non-Marketplace request for the special requirement. The special instructions should be on the 2nd line of your requisition. For the supplier to capture the special instructions you will need to start the description with "ZZZ" (for example - Line #2 - "ZZZ Please ship in dry ice"), use Supplies as the Category; use EACH as the UOM, and $.01 for price. This information will then be transmitted to and handled by the supplier. It is also good practice to contact the suppliers’ customer service rep and advise them of such special instructions and reference the approved purchase order number. NOTE: Do not use ‘Notes to Supplier’ for EDI suppliers.

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Fast Facts


FastFacts are useful tips about BEN Financials. To see a complete FastFact, click MORE. To view all of the FastFacts click on 'FastFacts' from the left navigation column.
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