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System Error Message Definitions

Back to Browse Topics - > System Error Messages

Error messages received when attempting to use a Deliver-To (Ship-To) Location that has been deactivated

A process has been put in place to clean-up any Deliver-To (Ship-To) Locations that have never been used and/or have not been used for some time.

Below are a few examples of messages end-users will receive when using a location that has been deactivated.

In Requisitioner:
User Preferences> My Profile
If an end-user tries to change their default Deliver-To Location to a location that has been deactivated, they will receive the following message:
• ERROR – Select a valid value

Requisitions Checkout Process
If an end-user changes/ updates a requisition and the Deliver-To Location on one or more lines has been deactivated, they will receive the following message:
• ERROR – Deliver-To Location is invalid

Receiving
When entering receipts for one or more PO Lines, an end-user will receive the following message after they select the ‘Submit’ button on the Receive Items - Review and Submit screen:
• ERROR – Receipts cannot be created for the selected items because of one of the following reasons:
– The deliver-to location specified on the associated order line is invalid

In PO Manager:
Enter Receipts
When entering receipts for one or more PO Lines, an end-user will receive the following message if there is not a Location displayed on the form when attempting to save the receipt(s).
• FRM-40202: Field must be entered

NOTE: In each of these instances, the Deliver-To (Ship-To) Location is a required field. Enter an active/valid location and proceed through the process.

– To reactivate a Deliver-To (Ship-To) Location, send an email request to purchsup@exchange.upenn.edu. When providing the location, use the format as it’s displayed in BEN Financials (i.e. MED-CANCER 223)
– To add a new Deliver-To (Ship-To) Location, complete the request form that can be found at: http://www.purchasing.upenn.edu/forms/ship-to_loc.php

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