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3451 Walnut Street
Philadelphia, PA 19104
215.746.4357 (Phone)
215.898.0817 (Fax)

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BEN Knows

[ BEN Assets Fast Facts ]

BEN Assets Fast Fact:

Assets can not be queried in the Asset Workbench by building only. The BLDG-Floor-Room must be included in the query in order to receive results.


BEN Assets FastFact:

Software is an example of an asset that is ‘Untaggable’ (can not be tagged.


BEN Assets FastFact:

An example of a ‘Component’ of an asset or equipment would be a lens bought separately to add to the microscope or a tray bought to add to the freezer.


BEN Assets FastFact:

Some non-university locations (usually within the Health System) are in BEN Assets. If your location is not, then the remote location should be used: 7023-N/A-N/A ( Building = 7023, Floor = N/A, Room = N/A)


BEN Assets FastFact:

An item that is considered capitalizable can be bought under the following object codes depending on the nature of the item:

  • 1870 Furniture and Fixtures Clearing Account
  • 1871 Computer Equipment Clearing Account
  • 1872 Other Capitalizable Equipment Clearing Account
  • 1874 Rare Books, Museum Collections & Artwork Clearing Account

BEN Assets FastFact:

Date Placed in Service is the calendar date on which you start using the asset. It is also the invoice date of the asset.

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BEN Assets FastFact:

New “Mass Changes” functionality in Assets allows tagging and custodian information for multiple assets to be updated all at one time.

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Fast Facts


FastFacts are useful tips about BEN Financials. To see a complete FastFact, click MORE. To view all of the FastFacts click on 'FastFacts' from the left navigation column.
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