University of Pennsylvania
arrow BEN Knows
arrow Searching BEN Knows
arrow Browse by Topic
arrow BEN Helps
arrow FastFacts


University of Pennsylvania
Suite 318 Franklin Building
3451 Walnut Street
Philadelphia, PA 19104
215.746.4357 (Phone)
215.898.0817 (Fax)

Penn Home Penn A-Z Directories Calendar Maps
BEN Knows

[ BEN Assets Fast Facts ]

BEN Assets Fast Fact:

Assets can not be queried in the Asset Workbench by building only. The BLDG-Floor-Room must be included in the query in order to receive results.

BEN Assets FastFact:

Software is an example of an asset that is ‘Untaggable’ (can not be tagged.

BEN Assets FastFact:

An example of a ‘Component’ of an asset or equipment would be a lens bought separately to add to the microscope or a tray bought to add to the freezer.

BEN Assets FastFact:

Some non-university locations (usually within the Health System) are in BEN Assets. If your location is not, then the remote location should be used: 7023-N/A-N/A ( Building = 7023, Floor = N/A, Room = N/A)

BEN Assets FastFact:

An item that is considered capitalizable can be bought under the following object codes depending on the nature of the item:

  • 1870 Furniture and Fixtures Clearing Account
  • 1871 Computer Equipment Clearing Account
  • 1872 Other Capitalizable Equipment Clearing Account
  • 1874 Rare Books, Museum Collections & Artwork Clearing Account

BEN Assets FastFact:

Date Placed in Service is the calendar date on which you start using the asset. It is also the invoice date of the asset.


BEN Assets FastFact:

New “Mass Changes” functionality in Assets allows tagging and custodian information for multiple assets to be updated all at one time.


Fast Facts

FastFacts are useful tips about BEN Financials. To see a complete FastFact, click MORE. To view all of the FastFacts click on 'FastFacts' from the left navigation column.
Office of the President Home Page Penn A-Z Directories Calendar Maps
Copyright © , University of Pennsylvania
3451 Walnut Street, Philadelphia, PA 19104 · 215.898.5000
Copyright Information | Contact Us | Privacy Policy

Penn Home
Visit Penn's website