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[ Disbursements - Accounts Payable ]

1099 Manual Process for Payments Made Outside of BEN Financials and Greenphire for 2018

Below is the procedure for gathering 1099 information for individuals who are paid more than $600 via Petty Cash, Gift Cards, etc.

  • Collect W9’s for participants who will meet the minimum of $600 requiring a 1099
  • Store W9’s in a secure location until the end of the calendar year
  • Keep a running spreadsheet throughout the year keeping track of which participants/individuals will meet the $600 threshold for payments
  • Spreadsheet can be found on AP website/Documents/Forms http://www.finance.upenn.edu/comptroller/forms/#Accounts_Payable
  • Print spreadsheet and attach W9’s (only for participants who require a 1099) and send to Accounts Payable by January 4, 2019

Email spreadsheet to reneenow@upenn.edu by January 4, 2019

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