[ Payroll ]
Hand Drawn (Manual) Check Requests
Policies & Procedures
Payroll coordinators should check the payroll rosters for
ending distributions. The column entitled "Dist. Ending" contains a
"Y" beside each employee whose distribution is ending this pay period. You must
update the Distribution Screen in the Payroll System if you want the person to continue
being paid.
Hand-Drawn (Manual) checks are for emergency purposes only
- There should never be more than one in a month, shouldn't be more than one in a year for
any given employee
- They are to be requested under the following circumstance only:
less than 75% of regular pay received by regular University employee
How to make your request:
- Call Payroll Office first for preliminary approval - 215.898.6301
- Enter Late Pay on-line - it must be approved by someone in your department or school
- Print Late Pay Process screen
- Print Updated Job Assignment screen
- Send memo to the Payroll Office with complete justification of request
along with processed late pay and updated job assignment screens
- Please put only one request on each memo
Justification must include:
- A detailed reason why the employee was not paid (be specific)
- The name of the person in Payroll who verbally approved the Hand Drawn Check
- The ORG where you entered the late pay
- Your email address so Payroll can contact you when the check is ready
- Your signature
- The signature of the senior BA in your department
- 26 digit account number to be charged $25 processing fee if different than late pay account (grant funds may not be used)
Hand carry the request to the Payroll Department
Allow five business days for the check to be produced. Payroll will
contact you by email or phone when the check is ready.
- Please do not call us to check on the progress of a Hand Drawn Check unless it has been more than 5
days and you haven't been contacted
- Employees should not contact Payroll about Hand Drawn Checks
| *NOTE: Payroll
coordinators should contact PIs for new account numbers to replace expired accounts in
plenty of time to affect the next payroll. If the PI, or in some cases, another
department, does not respond in a timely manner, the Home ORG is responsible to ensure the
money is paid using anticipated resources, then reallocate when the correct information
becomes available. All salaried employees should be guaranteed their monthly salary on
time every month.
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