[ Enterprise PO Procedures ]
If you are making reservations locally and want to charge the rental to the department,
this account has been set up to accept POs for the 36th and Chestnut location only.
Procedures for department:
Go onto the web site “Philadelphia rentals at 36th and Chestnut”
Corporate ID number with CDW and supplemental liability coverage are incorporated into the web page
Enter dates, times and vehicle type and find out how much the rental will cost prior to completing the
reservation on “Verify the Information” page (80% complete)
Print out the information and give it to your Business Administrator
Your BA will create a service PO - BEN Buys supplier number for Enterprise is 49851
Suggestion: estimate total price about $25 higher for gas, etc.
A copy of the PO is faxed to the Enterprise location when the PO is completed and a PO number is generated
Renter now completes the reservations and enters the PO number into the record
Reservation is generated to 36th and Chestnut Street with a PO number
Renter goes to 36th and Chestnut location with Penn ID
Person picks up and drop off rental car
Rental car is charged to the PO
Procedures for payment:
Enterprise sends a copy of the invoice to A/P with the PO number on it
If the rental is over the tolerance level, then an Oracle alert will be
sent to the department for a PO creater approval markup on the invoice to release the hold.
If the rental is within the tolerance level, the PO is matched up and processed
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