Penn: Office of the Comptroller

	Comptroller's Office
	Travel Policies (effective July 1, 2008)

Comptroller's Office
University of Pennsylvania
Suite 312 Franklin Building
3451 Walnut Street
Philadelphia, PA 19104
215.898.7593 (Phone)
215.898.0817 (Fax)

[ Travel ]

Car Rental Insurance
Ground Transportation :|: Car Rentals

Car Rental Insurance

Renters (faculty and staff) traveling on University business should decline the loss damage waiver (LDW) option, supplemental liability coverage, personal accident insurance and other additional insurance options when renting a car for business purposes. Such coverage is provided under the University as outlined above and is not reimbursable. See below for details:

*Domestic/Business Rentals**
	LDW/CDW	SLI	PAI
National Corp ID# 5001856	Comprehensive LDW/CDW included in rate.	Included in rate and/or provided by Penn.	Non reimbursable expense
Enterprise Corp ID# NA17111	Comprehensive LDW/CDW included in corporate rate.	Included in rate and/or provided by Penn.	Non reimbursable expense
Alamo Corp ID# 141108	Comprehensive LDW/CDW included in corporate rate.	Included in rate and/or provided by Penn.	Non reimbursable expense
Other car companies	Department responsible for damage to the vehicle unless driver has taken Penn Driver Education Program.	Provided by Penn	Non reimbursable expense
*Business rentals are rentals which are being reimbursed by the University of Pennsylvania. Must use Corp ID#s to qualify for coverages listed above.

Personal Rentals *
	LDW/CDW	SLI	PAI
National	If using National for a business rental and then extending your trip for personal reasons, you may use the corporate ID number and the insurance will cover you for the duration of your trip. If the rental is strictly personal, Penn's corporate ID number should not be used.	Not included	Not included
Enterprise	User the Personal ID# NA17112. No insurance protection included in personal rental rates.	Included	Not included
Alamo	Can use the corp ID# 691126 for weekend rates but no insurance protection included.	Not included	Not included
Other car companies	Not included	Not included	Not included
* Penn Employees only

International Rentals
	LDW/CDW	SLI	PAI
National	Purchase	Minimum requirement is included
Other car companies	Purchase	Purchase

CDW	-Collision damage waiver usually covers damage or theft* of your rental car.
LDW	-Loss damage waiver usually covers damage or theft* of your rental car.
SLI	-Supplemental liability insurance protects authorized drivers against bodily injury and property damage claims.
PAI	-Personal accident insurance covers medical expenses, loss of personal property and accidental death.
*See Enterprise Rental Car Policy

Any additional questions about car rental insurance should be directed to the Risk Management office at 215.898.4327.

Travelers must notify the Risk Management office immediately if an accident occurs.

Penn Driver Education Program

Employees or students renting cars for University business purposes must take Penn's Driver Education Program. Please contact the Office of Risk Management at 215.898.4327 for more information. Policy No. 2607 of the Financial Policy states:

Reimbursement will be subject to a departmental deductible of $250 per occurrence. Any loss or damage sustained by a driver who has not attended the University's Drivers' Safety Program will be subject to a 100% deductible, i.e. the department will be responsible for the total repair cost.

Student Drivers

Students are not considered agents of the University and, thus, are not covered by any rental car agreements between the University and preferred rental car companies unless specifically authorized.

Students driving on behalf of Penn must be 21 years of age and have taken the Penn Driver Education Program. They should also rent vehicles with National and Enterprise for the additional insurance coverage.

For additional information on student drivers, click here on Student Drivers.

International Travel

For international rentals, the traveler should accept both LDW and liability coverage. When traveling internationally, such insurance coverage will be reimbursed by the University.

If anyone is purchasing a vehicle internationally in conjunction with a long term project, they need to contact the Risk Management department prior to making such a purchase.

Any additional questions about international car rental insurance should be directed to the Risk Management office at 215.898.4327.

Comptroller Spotlights

	New Category Codes
	2007 Financial Report
	GL Object Codes FY2010
	FY2009 Closing Instructions

Comptroller Offices

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