Comptroller's Office
	Travel Policies  (effective July 1, 2008)

Comptroller's Office
University of Pennsylvania
Suite 312 Franklin Building
3451 Walnut Street
Philadelphia, PA 19104
215.898.7593 (Phone)
215.898.0817 (Fax)

[ Travel ]

Enterprise Local Payment Options
Ground Transportation :|: Preferred Car Rental Companies :|: Local Car Rentals

Note: All student drivers must have taken the Penn Driver Education program. 15 passenger vans are NOT allowed to be rented by any Penn driver for business purposes. Seven to eight passenger vehicles are the largest size allowed.

If you are making reservations locally and want to charge the rental to the department, this account has been set up to accept POs for the 36^th and Chestnut location only.

Procedures for department:

• Go onto http://www.enterprise.com/ and make the reservation

  Corporate ID # NA17111
  

  First 3 characters of company's name:

  UNI

• Print out the reservation and give it to your Business Administrator
• Your BA will create a service PO - BEN Buys supplier number for Enterprise is 49851

  Suggestion: estimate total price about $25 higher for gas, etc.

• PO is faxed to the Enterprise location
• Enterprise enters the PO number into the record
• Person picks up and drop off rental car

Procedures for payment:

Enterprise sends a copy of the invoice to A/P with the PO number on it:

If the rental is over the tolerance level, then an Oracle alert will be sent to the department for a PO creator approval markup on the invoice to release the hold.

If the rental is within the tolerance level, the PO is matched up and processed.