Comptroller's Office
	Travel Policies  (effective July 1, 2008)

Comptroller's Office
University of Pennsylvania
Suite 312 Franklin Building
3451 Walnut Street
Philadelphia, PA 19104
215.898.7593 (Phone)
215.898.0817 (Fax)

[ Travel ]

Mileage Reimbursement
Ground Transportation :|: Mileage Reimbursement

Effective January 1, 2009 the mileage reimbursement rate for personal vehicles being used for business purposes is 55¢ per mile. This rate should be in effect for the entire calendar year. (Mileage reimbursement rate for moving will be 24¢ per mile).

Reimbursement will be at the mileage rate determined by the Federal Government at the beginning of every year. This mileage rate covers all transportation and operating costs of the vehicle, including, but not limited to, gasoline and insurance. For the latest mileage reimbursement rate, click on Mileage.

Additional reimbursement will be made for turnpike tolls, bridge tolls and reasonable parking fees.

The University will not reimburse employees for parking tickets, fines for moving violations or vehicle towing charges.

No reimbursement will be made for vehicle repair costs regardless of whether it results from the traveler's act or acts of others.

Travelers who choose to use their own automobiles on a trip where air travel is more appropriate will be reimbursed an amount not to exceed the least expensive, logical air fare to the destination.

Expenses associated with normal commuting between an employee's home and regular place of business are not reimbursable.

If an employee travels to a location other than their primary place of employment and back, we will reimburse for those miles. If an employee drives to a location other than their primary place of employment for a meeting, conference, etc. and then drives to Penn, we will reimburse that person the difference between the total miles driven prior to arriving at Penn less their normal commuting mileage. The drive home from Penn would be considered normal commuting.