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Office of Risk Management & Insurance

[ Workers' Compensation ]

FAQ 13:

How does a department obtain approval to hire on a regular, on-going replacement for an employee out on a Workers' Compensation Leave of Absence?

Note: During the initial six months from the date the employee is on Workers' Compensation leave, the University will not grant approval to hire a replacement to fill the employee's job other than on a temporary basis.

After the initial six month period, the department may make a request to hire a regular, on-going replacement for employees on Workers' Compensation.

The request must be in writing and submitted to the Human Resources Manager of Recruitment and Staffing for review and approval. Documentation must include:

  • A cover note from the department requesting the replacement hire.
  • A letter of authorization from the Office of Risk Management and Insurance.
  • An HR-1/2.

For detailed information, please refer to:

2608.3 Occupational Injury or Illness: Hiring a Replacement for an Employee on Workers' Compensation Leave

Note: In cases involving Unionized University staff, please refer to the terms and conditions of the appropriate collective bargaining agreement.

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