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[ Workers' Compensation ]

FAQ 14:

What should be done with the payroll record of an employee on a Workers' Compensation Leave of Absence for whom a regular, on-going replacement has been hired— or who will otherwise not be returning to their original department?

After receiving approval to fill the job on a regular basis, the Departmental Payroll Administrator is responsible for transferring the employee's record in PennWorks to the Workers' Compensation ORG.

Upon determination that the injured employee will not be returning to their original department, the employee's record should be updated as a Home ORG Transfer in PennWorks using School/Center 00 and ORG 0001.

Be sure to contact the Office of Risk Management and Insurance before proceeding to obtain specific instructions.

For detailed information, please refer to:

2608.3 Occupational Injury or Illness: Hiring a Replacement for an Employee on Workers' Compensation Leave

Note: In no case should the Departmental Payroll Administrator terminate the record of an employee who is on a Workers' Compensation leave.

Note: In cases involving Unionized University staff, please refer to the terms and conditions of the appropriate collective bargaining agreement.

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