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[ Cashier's Office ] Cash Disbursements The Cashier’s Office is responsible for disbursing cash for approved University business. It is the responsibility of the individual picking up the cash to count the cash at the Cashier’s window for accuracy. The Office of the Cashier is not responsible for any cash discrepancy once the individual leaves the Cashier’s Office.
Petty Cash You must bring a completed petty cash reimbursement form to the Office of the Cashier. Please make sure that your form is signed, embossed by the business administrator (the custodian cannot approve and emboss the reimbursement request) and that the reimbursement amount is for the paid expenses. We will not disburse more cash than the amount of the department’s petty cash fund. For those departments that split the costs among several accounts, ensure that the total lines equal the amount of the reimbursement request.This form automatically computes a total. This is a time saving feature and a good audit if you are charging petty cash expenses to various accounts. If your reimbursement is large or if you require certain denominations, please notify the Cashier's Office in advance at 215.898.7258 so the cash can be ready for you upon arrival. In addition, for those departments requesting large amounts, we recommend the buddy system for petty cash. Student Advances All student advances must be approved by Student Financial Services.Travel Advances All travel advances must be on a C-368 form and must be approved by the Travel Office (please refer to the Travel Office’s web-site, http://www.finance.upenn.edu/comptroller/travel/, for additional information). The Office of the Cashier is unable to dispense cash unless the Travel Office has approved the request. |
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