[ Cashier's Office ]
The Cashier’s Office is responsible for disbursing cash for approved University business. It is the
responsibility of the individual picking up the cash to count the cash at the
Cashier’s window for accuracy. The Office of the Cashier is not responsible for any cash
discrepancy once the individual leaves the Cashier’s Office.
|Please note that the Cashier's Office requires your Penn ID for
photo identification. No cash will be disbursed without proper identification or incomplete forms.
No cash disbursements are made after 3 P.M.
You must bring a completed petty cash reimbursement form to the
Office of the Cashier. Please make sure that your form is signed, embossed by the business administrator
(the custodian cannot approve and emboss the reimbursement request) and that the reimbursement amount
is for the paid expenses. We will not disburse more cash than the amount of the department’s petty cash fund.
For those departments that split the costs among several accounts, ensure that the total lines
equal the amount of the reimbursement request.
This form automatically computes a total. This is a time saving feature and
a good audit if you are charging petty cash expenses to various accounts.
If your reimbursement is large or if you require certain denominations, please notify the Cashier's Office
in advance at 215.898.7258 so the cash can be ready for you upon arrival. In addition,
for those departments requesting large amounts, we recommend the buddy system for petty cash.
All student advances must be approved by Student Financial Services.