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VP for Finance & Treasurer
University of Pennsylvania
Suite 731 Franklin Building
3451 Walnut Street
Philadelphia, PA. 19104

215.898.9844 (Phone)
215.573.6392 (Fax)

[ Financial Policy Manual ]

2101 Administration of Sponsored Projects

Purpose

To ensure that funds provided from external sources to support research and other projects are administered in accordance with University policies as well as those of the sponsor. External sources include both governmental and private organizations.

Policy

1. All externally sponsored projects for research or other purposes will be administered through Research Services in accordance with established University policies and procedures.

2. Any project, which meets any of the following criteria, is considered to be a "sponsored project" and will be administered accordingly:

   1. The project commits the University to a specific line of scholarly or scientific inquiry, typically documented by a statement of work;

   2. A specific commitment is made regarding the level of personnel effort, deliverables, or milestones;

   3. Project activities are budgeted, and the award includes conditions for specific formal fiscal reports, and/or invoicing;

   4. The project requires that unexpended funds be returned to the sponsor at the end of the project period;

   5. The agreement provides for the disposition of either tangible property (e.g., equipment, records, technical reports, theses or dissertations) or intangible property (e.g., inventions, copyrights or rights in data) which may result from the project;

   6. The sponsor identifies a period of performance as a term and condition.

3. All externally sponsored research and teaching activities that involve human subjects, laboratory animals, use of radioactive materials, or biohazard activities must be reviewed by the appropriate University committees for compliance with University policies and governmental regulations.