BEN Reports - 212 Report

BEN Financials

212.SCH: YTD Revenue And Expense Outline for Funds
Last Updated: 4/20/12


The 212.SCH report provides a fiscal-year-to-date summary of the selected accounts, showing the full outline budget report format for each fund group. It is an adjunct to the 200.SCH that allows you to specify exactly which of the General Operating and Other Unrestricted funds are to be included. It is also a drill-down companion to the 202.SCH report, which provides only the revenue and expense totals. Although still at a summary level, for the selected funds the 212.SCH report provides a breakdown of current period and year-to-date revenue and expense activity by object code groupings within each fund group.

The report provides revenue & expense budget, actual, encumbrance and budget variance balances. Both period-to-date and year-to-date balances are included. Percentages are provided to compare fiscal year actuals to budget amounts; as well as fiscal year actuals plus encumbrances to the current budget.

Several report options are provided as parameters to allow users to select one or more fund groups for the report.

The report uses a matrix format. The balances are used to create the columns and are read from left to right. The rows represent groups of object codes associated with the balances. The sort order is controlled by a combination of page breaks and report templates. Specific information regarding page-breaks, sort order and templates for this report is described below.


Report Options:

The report option determines the page-break, the first level of sort order, and the level of aggregation for the report.

For each fund group selected, the 212.SCH offers three different break options. You may choose to see the funds you select summarized

1 by CNAC, Fund Group and Sub Group and Fund (CNAC/FG/SG.FUND),
2 by CNAC, Fund Group, Sub Group and Organization (CNAC/FG/SG/ORG), or
3 by CNAC, Fund Group, Sub Group, and Program (CNAC/FG/SG/PROG).

The sub group break is applicable only for the fund group that has sub groups: General Operating Funds (which includes General Purpose, Special Purpose Funds and Other Unrestricted Funds). All page-break combinations will be presented in ascending order, that is, the lowest combination of values to the highest.


Report Template:

This report uses templates to determine the fund groups and the rows. Funds are aggregated into fund groups based on the Revised Responsibility Center Management (RCM) Model. For more information on how the fund groups are defined, see http://www.budget.upenn.edu/dlDocs/fund_aggregations.pdf

Row templates are used to create the rows on the report. The row template determines the order of the rows (e.g., revenue followed by expense, salaries followed by employee benefit expense), the group of object codes to be included in each labeled row (e.g., Travel & Entertainment includes 520x and 521x), and the level of sub-totaling.

Template 1A is used to define the rows. In this report, balances are NOT reported down to the object code level. Instead, each row contains the sum of the balances for all of the object codes included in that row. For more information on the row templates used in this report, see http://www.budget.upenn.edu/dlDocs/RCM_template_1A.pdf

Note that this report uses Template 1A. Reports 102.ORG, 103.ORG, 115.ORG and 201.SCH , which show Grants and Contracts and URFs (and optionally Service Centers), use template 1C (or 5C). Templates 1C and 5C treat Overhead on Sponsored  Programs (i.e., Grant & Contract Overhead Charges) as an expenditure rather than a contra-revenue, and this needs to be reconciled in order to go back and forth between these reports.


Parameters:

In addition to the Accounting Period (PERIOD NAME), the following parameters are provided on this report:

  1. Center LOW/HIGH (Required)
    Enter the low/high values for the Responsibility Center.

  2. NAC LOW/HIGH: (Required)
    Enter the low/high values for the Net Asset Class. All three Net Asset Classes are supported on this report. To receive a separate report for each of the three net asset classes, specify 0 as the low value and 2 as the high value. In addition, two special “summary” NAC values are also supported:

    T : When this NAC value is specified, the information on the report will be consolidated across all three net asset classes for the specified school or center.
    S : When this NAC value is specified, the information on the report will be consolidated across the unrestricted and temporarily restricted net asset classes only (NAC ‘0' plus NAC ‘1').

     

  3. ORG LOW/HIGH: (Required)
    Enter the Low/High values for the ORGs to be included for the report; to report on all ORGs within a school or center, specify the lowest ORG to the highest ORG in that school/center.

  4. A single report (with one option chosen from 1-3 above) can be run to include any of the shaded funds shown below. To select one or more funds to be reported, enter Y next to the desired fund(s) on the Report Parameters screen.

    BUDGET FUND CATEGORY FUND GROUP SUB-GROUP FUND
    Operating Budget General Funds and
    Designated Funds
    General Operating Funds General Purpose Funds 000000
    000001
    000007
    000008
    01xx03
    01xx04
    Special Purpose Funds 01xx01
    01xx02
    01xx05
    Other Unrestricted Funds 000002
    000003
    000004
    000005
    000006
    000009
    000012
    000013
    020200
    020201
    Designated Investment
    Income Funds
    400000-
    489999
    Designated Gift Funds Operating Gifts 600000-
    649999
    Capital Gifts 65xxxx
    Sponsored Programs and
    Service Centers
    Sponsored Program Funds 5xxxxx
    Service Centers 000011

     

  5. BREAK BY ORG PARENT INSTEAD OF ORG? (Y/N).
    To use org parent processing, specify a parent org for the org low value, choose report option 2, and choose Y here. For more information on org parent processing, see http://www.budget.upenn.edu/rcm/org_parent.shtml


Report Heading:

The report heading includes the following information:

  1. REPORT BREAK
    Indicates the chart of accounts segments used to create the report break, depending on which report option was chosen. The next line will show the chart of accounts values used for this particular part of the report. The codes used for fund groups, sub groups, and categories are shown on http://www.budget.upenn.edu/dlDocs/fund_aggregations.pdf

  2. ACCOUNTING PERIOD
    Indicates the accounting period for which information is being reported. Accounting period is specified as a parameter when the report is requested.

  3. DESCRIPTION
    The alphabetic descriptions associated with the report break codes.