2404 Earned Compensation

Professional, Administrative and Support Staff

Document purpose

To establish policy for the payment of additional pay (other than job-related overtime for bargaining unit employees and staff members on Hourly Compensation Plans) to staff members on Hourly and Salary Compensation Plans who provide additional services beyond the scope of their normal employment.

effective

July, 2019

Reviewed

April, 2020

Responsible Office

Human Resources

Approval

Human Resources

Policy

  1. Requests for all additional pay will be processed through Workday

  2. Staff members in non-exempt positions must be paid for their services in accordance with the provisions of the Fair Labor Standards Act (FLSA). https://www.hr.upenn.edu/policies-and-procedures/policy-manual/compensation/overtime-compensation-and-or-compensatory-time

  3. In order for a staff member to be eligible to receive additional pay, the services provided must be beyond the scope of responsibilities that the staff member would normally be expected to undertake.

  4. Requests foradditional pay must be approved by all assigned security roles (e.g., HR Analyst, HR Partner, Compensation Partner, Budget Partner) in the approval hierarchy in Workday.

  5. A justification for the additional pay and an explanation of the additional services provided must be attached.

  6. Once requests are approved and submitted to Payroll via Workday, payment for approved additional pay will be madeby the Payroll Department in the next available pay cycle.