Non-PO Payments

All Non-PO payments are to be entered using the Non-PO Payment Request form on the Penn Marketplace. If you are paying a new vendor, they must be onboarded and approved as a supplier/payee into the Penn Marketplace. The Non-PO Payment Request form will route through the appropriate approvals at the School/Center level before it will be sent to BEN for payment processing. 

Access the Penn Marketplace 

Foreign Currency Non-PO Payments

All requests for foreign currency invoice payments must be submitted through the Penn Marketplace Foreign Currency (FC) Non-PO Payment Request form. 

Onboarding: 

• FC Supplier needs to be active or onboarded before submitting a request 
• FC Supplier will be reviewed by Tax within the Penn Marketplace on-boarding workflow 

FC Non-PO Payment Request: 

• FC invoice needs to be attached 
• FC and FC amount need to be provided 
• We will ask for the last 4 digits of the vendor’s bank account # (if available) 
• A preliminary translation to USD needs to be provided (will follow the Non-PO approval workflow) 
• After approvals are completed the invoice will stop in an AP queue 
• AP will process the FC currency payment and adjust the USD amount (actual translation) in the Marketplace prior to feeding BEN. 

For reference guides and additional resources, access the BEN Helps Support Portal.

Will Calls Check Instructions and Guidelines

Reasons to request a Will Call check:

• Department of Homeland Security
• Attachments
• Advances for Human Subject Payments
• Awards
• Conference and Hotel Registrations
• Deposits and Final Payments that are due the day of the event

Please submit ticket to https://benhelps.upenn.edu/support/home with Will Call in the subject line to coordinate will call check distribution.  Please include the Supplier Name, invoice number and whether you are picking up or would like it mailed out to a specific address with attachment.

Checks are printed every Tuesday. Please ensure the Will Call request is approved by 3:45 p.m. in the Penn Marketplace the day prior to the check run. Please have valid Penn ID and your PennOpen Pass when picking up Will Call checks. Guest cards are not honored as a valid Penn ID.

Will Call Office Hours:

Tuesday 2-3 pm
Wednesday 9-11 am
Thursday 9-11am

Will Call Pick Up Location:

3401 Walnut Street, Rm 221A