Maintenance of BEN Financials (BEN), the financial accounting system is necessary to ensure financial accounting and reporting integrity.
December, 1986
revisedMay, 2011
March, 2020
Responsible OfficeFinancial Systems & Training
Financial Systems & Training
Financial Systems is responsible for the maintenance of BEN.
The number of accounts will be limited to a level necessary to ensure the efficient operation of the University unless required by specific agreements. All requests to create new accounts (funds) must be accompanied by proper documentation and approvals, as indicated below:
Accounts will be established in appropriate fund groups to reflect the nature of the revenues to be generated and/or the purpose of the expenditures to be incurred as defined by the Audit Guide for Colleges and Universities.
All changes to account purpose codes and other account specific information must be approved by the Office of the Comptroller and the Office of Budget Analysis.
Departments are required to notify Financial Systems, on a timely basis, of the following:
Departments are required to notify the Office of the Treasurer, on a timely basis, of any gift or endowment funds for which the gift has been expended or any inactive agency funds.