1902 - Billing and Collection

Tuition Approval

• Undergraduate tuition and the general fee for all schools must be approved by the Trustees.
• The Dean of each graduate/professional school, in coordination with the Office of Budget and Management Analysis, will determine tuition for each program or school.

Billing Responsibility

• The Office of Student Registration & Financial Services (SRFS) is responsible for the billing and collection of all student charges.

Billing and Assessment Schedule

• Tuition and fees are assessed on a term basis.
• Charges are billed monthly as incurred.
• Student bills are issued electronically on a monthly basis. Hard copy bills may be issued in special circumstances, upon request.

Payment Requirements

• All tuition, fees, and other charges are due and payable on or before the due dates established by SRFS.

Academic Updates to Tuition and Fee

• Deans and directors, or their designees, are responsible for authorizing annual tuition and fee updates for programs within their schools.
• Updates must be submitted annually in March via the Cost of Attendance workflow tool.
• The Tuition Management and Student Account Systems team administers the tool and manages user access.
• Authorized users’ names are maintained by SRFS.
• All updates are reviewed by Tuition Management, Student Account Systems, and the Budget Office to ensure compliance with cost increase guidelines.

Fee Calculation and Adjustments

• Tuition and fees are calculated using Banner fee assessment rules.
• Schools and departments cannot manually adjust tuition or fee charges.
• Adjustments are made automatically based on changes in student enrollment.

Late Payment Penalties

• SRFS is responsible for imposing 5% late payment penalties monthly on past-due student accounts, unless a payment arrangement has been approved.
• Waivers of late payment penalties or other related charges must comply with SRFS-established guidelines.