2122 - Sponsored Project Payments

Document purpose

To establish the authority and responsibility for the deposit of payments for sponsored projects.


December 1986


May 2017


May 2024

Responsible Office

Research Services


Research Services

Types of Payments

  • ACH/Wire Transfers;
  • Lockbox Payments;
  • Checks.

The Policy

  1. Research Services has the sole authority and responsibility for the deposit of cash received as payment for sponsored projects, and for the identification and posting of those payments to the appropriate sponsored project fund.

  2. Checks and accompanying correspondence received representing payment on sponsored projects must be forwarded to Research Services immediately upon receipt.

Roles and Responsibilities

Research Operations Cash Management Group ORS:

  • Record the receipt of a payment, identify the proper FUND to post the payment, process journal entry to post payment to proper FUND and scan and index payment documentation to the ORS document imaging system;
  • Payments posted to ORS suspense account are reviewed and cleared daily.

Business Administrator

  • Invoices created by the responsible department to initiate payment from sponsoring organization should reference the ORS banking information and/or address in the remit to section of the invoice;
  • Notification of the invoice should be sent to ORS;
  • Payments should not be sent directly to the responsible department address and forwarded to ORS.


The source of this document is Research Services.