May, 2023Responsible Office
Unreimbursed expenses incurred by a donor or volunteer while acting on behalf of the University are not recorded by the University as gifts. Such expenses may include travel, accommodations or hosting an event on the University’s behalf. Volunteers/donors should consult their tax advisors regarding deductibility of the expenses.
The University may thank and acknowledge volunteers for unreimbursed expenses. Sample language is as follows:
“On behalf of the University of Pennsylvania, I thank you for (describe services performed, e.g. hosting XYZ event – explain the purpose of the event and how it benefited Penn). The University acknowledges that it did not reimburse you for any out-of-pocket expenses that you incurred in connection with providing the services. The University did not provide any goods and services to you in consideration for the services you provided or for any unreimbursed expenses that you incurred.”