To establish the responsibility for processing stop payment and check cancellation requests.
The Office of the Comptroller is responsible for maintaining an effective and efficient system for stop payments and/or check cancellations.
Stop payment requests should be sent to the Accounts Payable Department immediately upon the discovery that a check has been lost or stolen. This notification must include the payee, the amount of the check and the reason for the stop payment request.
Cancellation of a check will occur only upon the receipt, in Accounts Payable, of a written request stating the reason for the cancellation.
Replacement checks will be issued in a timely manner.