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2323 Reimbursement of Minor Expenditures

Document purpose

To establish policies for reimbursing employees for minor non-travel expenditures.

effective

January, 1989

revised

December, 2015

Reviewed

April, 2024

Responsible Office

Procurement Services

Approval

Procurement Services

Policy

  1. The University has identified the Purchasing System and Purchasing Card as the authorized methodologies for acquiring goods and/or services (see Commodity Matrix for appropriate use of these methodologies) from external vendors. University faculty and staff are required to use the appropriate methodology to satisfy their needs. 

  2. The individual authorizing the transaction must ensure that the reimbursement request is in compliance with existing University procurement policies. 

  3. No individual may approve his or her own reimbursement request.