2326 Gifts Based on University/Employee Relationship

Document purpose

To provide for the prudent utilization of University resources.

effective

November, 2006

revised

April 2021

Reviewed

April 2021

Responsible Office

Comptroller

Approval

Comptroller

Policy

  1. University departments may make a payment, in the form of a gift, to an employee or an employee’s immediate family, based on the University/employee relationship, only for the following events:  

    1. Departure of a long-term employee;
    2. Retirement of an employee;
    3. Illness of an employee requiring hospitalization; or
    4. Death of an employee or an employee’s immediate family member.  
  2. The gifts cannot be cash, cash equivalents or gift cards.

  3. Payments in excess of $100.00 for these purposes are prohibited, except as provided for in policy statement 4, below.  

  4. Traditional gifts or University mementos given to long-term University employees upon their retirement are permitted with appropriate approval. 

  5. Payments must be approved by the appropriate dean, resource center director, vice president or vice provost.