2405 Overtime Payments

Non-Exempt Weekly Paid

Document purpose

To establish policy governing the approval of, and payment for, job-related overtime to staff in non-exempt weekly-paid positions/on Hourly Compensation Plans, including those covered by collective bargaining agreements.

effective

July, 2019

Reviewed

April, 2020

Responsible Office

Human Resources

Approval

Human Resources

Policy

  1. Payment for overtime will be calculated in Workday.  

  2. Payment for overtime must be made in accordance with the provisions of the Fair Labor Standards Act (FLSA) and, when applicable, the relevant collective bargaining agreement. https://www.hr.upenn.edu/policies-and-procedures/policy-manual/compensation/overtime-compensation-and-or-compensatory-time  

  3. Departments are responsible for establishing procedures for ensuring that all job-related overtime hours worked by staff in non-exempt weekly-paid positions/on Hourly Compensation Plans, including those covered by collective bargaining agreements, are pre-authorized and are for work that cannot reasonably be accomplished within the staff member’s regular weekly schedule. 

  4. Employees are responsible for accurately entering their time into Workday and submitting their completed weekly time records in Workday within the time period required for approval.  The manager/timekeeper are responsible for ensuring employees have entered and submitted their hours worked into Workday, reviewing hours worked for accuracy and approving staff members’ time in Workday on a timely basis. 

  5. Payment for reported overtime will be made in the next regularly-scheduled payroll cycle.