2409 Retroactive Pay

Document purpose

To establish policy for the payment of retroactive salary adjustments as the result of promotion or reclassification.


July, 2019


May 2023

Responsible Office

Human Resources


Human Resources


  1. A staff member is entitled to a retroactive payment if the effective date of a compensation change precedes the beginning of the current pay period.  

  2. Retroactive payments will only be made with the proper authorization from the Division of Human Resources/Compensation. 

  3. Payment for retroactive compensation changes will be made in the regularly-scheduled payroll cycle, following the approval of the compensation change by all assigned security roles in the approval hierarchy (e.g., HR Analyst, HR Partner, Compensation Partner, Budget Partner) in Workday.