2412 Payment of Paid Time Off at Separation

Document purpose

To establish policy for the payment of accrued but unused paid time off (PTO) when an employee separates from the University

effective

July, 2019

Reviewed

April, 2020

Responsible Office

Human Resources

Approval

Human Resources

Policy

  1. Upon the voluntary or involuntary termination of employment, all regular full-time and regular part-time staff members who have successfully completed their Introductory Period must be paid for their accrued but unused PTO based on the date of separation.

  2. The PTO payment request must be entered in Workday.

  3. Payment for accrued but unused PTO will be paid after the request is submitted and approved in Workday.

  4. In no event may the PTO payment exceed the PTO accrual maximum for any individual. https://www.hr.upenn.edu/policies-and-procedures/policy-manual/time-off/paid-time-off.

  5. Staff members working outside the Commonwealth of Pennsylvania should contact Human Resources for more information.