2412 Payment of Paid Time Off at Separation

Document purpose

To establish policy for the payment of accrued but unused paid time off (PTO) when an employee separates from the University


July, 2019


April, 2020

Responsible Office

Human Resources


Human Resources


  1. Upon the voluntary or involuntary termination of employment, all regular full-time and regular part-time staff members who have successfully completed their Introductory Period must be paid for their accrued but unused PTO based on the date of separation.

  2. The PTO payment request must be entered in Workday.

  3. Payment for accrued but unused PTO will be paid after the request is submitted and approved in Workday.

  4. In no event may the PTO payment exceed the PTO accrual maximum for any individual. https://www.hr.upenn.edu/policies-and-procedures/policy-manual/time-off/paid-time-off.

  5. Staff members working outside the Commonwealth of Pennsylvania should contact Human Resources for more information.