2412 Payment of Paid Time Off at Separation

Document purpose

To establish policy for the payment of accrued but unused paid time off (PTO) when an employee separates from the University


July, 2019


May 2024

Responsible Office

Human Resources


Human Resources


  1. Upon the voluntary or involuntary termination of employment, all regular full-time and regular part-time staff members who have successfully completed their Introductory Period must be paid for their accrued but unused paid time off (PTO) based on the date of separation.

  2. The final PTO payment is triggered by the home department entering into Workday the termination of the staff member.

  3. In no event may the PTO payment exceed the PTO accrual maximum for any individual. https://www.hr.upenn.edu/policies-and-procedures/policy-manual/time-off/paid-time-off.

  4. Staff members working outside the Commonwealth of Pennsylvania should contact Human Resources for more information.