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Comptroller's Office
University of Pennsylvania
Suite 312 Franklin Building
3451 Walnut Street
Philadelphia, PA 19104
215.898.7593 (Phone)
215.898.0817 (Fax)

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[ Accounting ]

Payroll Closing Schedules
Closing Schedules

Weekly Payroll Schedule. The following schedule establishes due dates for receipt of documents by Payroll and Personnel Records and the deadlines for entering online changes for weekly paid staff for the pay periods indicated.

Penn Card Eligibility Business Rules- (Posted on behalf of the PennCard Center)

Please be advised: PennCard eligibility and Active Status are based on an employee having one or more active distribution lines in the payroll system or having a distribution line which is future dated. If an employee’s distribution line ends, his or her PennCard will be automatically inactivated by a data feed from the Payroll system. Distribution lines should be kept active and up to date for all currently employed Faculty and Staff members to ensure their PennCards remain active. A lapse in an Employee’s active distribution line which results in the PennCard being de-activated will cause the temporary loss of the ability to use the card for access to buildings and departments. The active distribution line status should be monitored carefully to avoid such issues.

Any questions regarding PennCard eligibility and active status should be directed to the Penn Card Center: penncard@exchange.upenn.edu or 215-898-2646.

Weekly Payroll Schedule - January through December 2015

2015 Pay Begin Date 2015 Pay End Date Weekly Pay Dated Support Documents for new appts must reach HR Records by 5PM Additional Pay must be submitted by 5 PM Time Reporting by 3 PM Database Changes to existing records before 5 PM
12/22/14 12/28/14 01/02/15 12/22/14 12/26/14 12/29/14 12/29/14
12/29/14 01/04/15 01/09/15 01/02/15 01/02/15 01/06/15 01/06/15
01/05/15 01/11/15 01/16/15 01/05/15 01/09/15 01/13/15 01/13/15
01/12/15 01/18/15 01/23/15 01/12/15 01/16/15 01/20/15 01/20/15
01/19/15 01/25/15 01/30/15 01/20/15 01/23/15 01/26/15 01/26/15
01/26/15 02/01/15 02/06/15 01/26/15 01/30/15 02/02/15 02/02/15
02/02/15 02/08/15 02/13/15 02/02/15 02/06/15 02/09/15 02/09/15
02/09/15 02/15/15 02/20/15 02/09/15 02/13/15 02/16/15 02/16/15
02/16/15 02/22/15 02/27/15 02/16/15 02/20/15 02/23/15 02/23/15
02/23/15 03/01/15 03/06/15 02/23/15 02/27/15 03/02/15 03/02/15
03/02/15 03/08/15 03/13/15 03/02/15 03/06/15 03/09/15 03/09/15
03/09/15 03/15/15 03/20/15 03/09/15 03/13/15 03/16/15 03/16/15
03/16/15 03/22/15 03/27/15 03/16/15 03/20/15 03/23/15 03/23/15
03/23/15 03/29/15 04/03/15 03/23/15 03/27/15 03/30/15 03/30/15
03/30/15 04/05/15 04/10/15 03/30/15 04/03/15 04/06/15 04/06/15
04/06/15 04/12/15 04/17/15 04/06/15 04/10/15 04/13/15 04/13/15
04/13/15 04/19/15 04/24/15 04/13/15 04/17/15 04/20/15 04/20/15
04/20/15 04/26/15 05/01/15 04/20/15 04/24/15 04/27/15 04/27/15
04/27/15 05/03/15 05/08/15 04/27/15 05/01/15 05/04/15 05/04/15
05/04/15 05/10/15 05/15/15 05/04/15 05/08/15 05/11/15 05/11/15
05/11/15 05/17/15 05/22/15 05/11/15 05/15/15 05/18/15 05/18/15
05/18/15 05/24/15 05/29/15 05/18/15 05/22/15 05/26/15 05/26/15
05/25/15 05/31/15 06/05/15 05/25/15 05/29/15 06/01/15 06/01/15
06/01/15 06/07/15 06/12/15 06/01/15 06/05/15 06/08/15 06/08/15
06/08/15 06/14/15 06/19/15 06/08/15 06/12/15 06/15/15 06/15/15
06/15/15 06/21/15 06/26/15 06/15/15 06/19/15 06/22/15 06/22/15
06/22/15 06/28/15 07/02/15 06/22/15 06/26/15 06/29/15 06/29/15
06/29/15 07/05/15 07/10/15 06/29/15 07/02/15 07/06/15 07/06/15
07/06/15 07/12/15 07/17/15 07/06/15 07/10/15 07/13/15 07/13/15
07/13/15 07/19/15 07/24/15 07/13/15 07/17/15 07/20/15 07/20/15
07/20/15 07/26/15 07/31/15 07/20/15 07/24/15 07/27/15 07/27/15
07/27/15 08/02/15 08/07/15 07/27/15 07/31/15 08/03/15 08/03/15
08/03/15 08/09/15 08/14/15 08/03/15 08/07/15 08/10/15 08/10/15
08/10/15 08/16/15 08/21/15 08/10/15 08/14/15 08/17/15 08/17/15
08/17/15 08/23/15 08/28/15 08/17/15 08/21/15 08/24/15 08/24/15
08/24/15 08/30/15 09/04/15 08/24/15 08/28/15 08/31/15 08/31/15
08/31/15 09/06/15 09/11/15 08/31/15 09/04/15 09/08/15 09/08/15
09/07/15 09/13/15 09/18/15 09/04/15 09/11/15 09/14/15 09/14/15
09/14/15 09/20/15 09/25/15 09/14/15 09/18/15 09/21/15 09/21/15
09/21/15 09/27/15 10/02/15 09/21/15 09/25/15 09/28/15 09/28/15
09/28/15 10/04/15 10/09/15 09/28/15 10/02/15 10/05/15 10/05/15
10/05/15 10/11/15 10/16/15 10/05/15 10/09/15 10/12/15 10/12/15
10/12/15 10/18/15 10/23/15 10/12/15 10/16/15 10/19/15 10/19/15
10/19/15 10/25/15 10/30/15 10/19/15 10/23/15 10/26/15 10/26/15
10/26/15 11/01/15 11/06/15 10/26/15 10/30/15 11/02/15 11/02/15
11/02/15 11/08/15 11/13/15 11/02/15 11/06/15 11/09/15 11/09/15
11/09/15 11/15/15 11/20/15 11/09/15 11/13/15 11/16/15 11/16/15
11/16/15 11/22/15 TBD 11/16/15 11/19/15 11/20/15 11/20/15
11/23/15 11/29/15 12/04/15 11/23/15 11/27/15 11/30/15 11/30/15
11/30/15 12/06/15 12/11/15 11/30/15 12/04/15 12/07/15 12/07/15
12/07/15 12/13/15 12/18/15 TBD TBD TBD TBD
12/14/15 12/20/15 TBD TBD TBD TBD TBD
12/21/15 12/27/15 TBD TBD TBD TBD TBD

*Note: All dates shown in BOLD reflect an off-cycle schedule change due to University scheduled holidays.

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Monthly Payroll Schedule. The following schedule establishes due dates for receipt of documents by Payroll and Personnel Records and the deadlines for entering online changes for monthly paid staff for the pay periods indicated.

Monthly Payroll Schedule - January through December 2015

2015 Period Begin Date 2015 Period End Date Monthly Pay Dated Support Documents for New Appts must reach HR Records by 5 PM Add'l Pay Forms must be submitted by 5 PM Time reporting by 4 PM Database changes to existing records before 5 PM
01/01/15 01/31/15 01/30/15 01/16/15 01/21/15 01/22/15 01/23/15
02/01/15 02/28/15 02/27/15 02/16/15 02/18/15 02/19/15 02/20/15
03/01/15 03/31/15 03/31/15 03/19/15 03/23/15 03/24/15 03/25/15
04/01/15 04/30/15 04/30/15 04/17/15 04/20/15 04/21/15 04/22/15
05/01/15 05/31/15 05/29/15 05/15/15 05/20/15 05/21/15 05/22/15
06/01/15 06/30/15 06/30/15 06/18/15 06/22/15 06/23/15 06/24/15
07/01/15 07/31/15 07/31/15 07/20/15 07/22/15 07/23/15 07/24/15
08/01/15 08/31/15 08/31/15 08/17/15 08/19/15 08/20/15 08/21/15
09/01/15 09/30/15 09/30/15 09/18/15 09/21/15 09/22/15 09/23/15
10/01/15 10/31/15 10/30/15 10/19/15 10/21/15 10/22/15 10/23/15
11/01/15 11/30/15 11/30/15 TBD TBD TBD TBD
12/01/15 12/31/15 TBD TBD TBD TBD TBD

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Monthly Salary Management Schedule. A new feature of the Payroll schedule includes the dates when you can run GRPA and GRPS salary management reports in order to match the month's salary actuals and encumbrances to the month's G/L reports. The GRPA and GRPS reports are the only salary management reports that contain details regarding salary encumbrances.

For anyone interested in how these dates are determined or marking their calendar in advance, the reports usually need to be run between Tuesday at 6 a.m. (prior to the last weekly check date of a month) through Monday at 3 p.m. of the following week. (The schedule in November and December will usually be an exception to this rule.)

Monthly Salary Management Schedule - January through December 2015

  From: Through:
January 01/21/15 01/26/15
February 02/17/15 02/23/15
March 03/24/15 03/30/15
April 04/21/15 04/27/15
May 05/19/15 05/26/15
June 06/23/15 06/29/15
July 07/21/15 07/27/15
August 08/18/15 08/24/15
September 09/22/15 09/28/15
October 10/20/15 10/26/15
November 11/17/15 11/23/15
December TBD TBD
  Beginning at 6 a.m. at 3 p.m.

Directions for running these reports:
From the Salary Management main menu, enter RPTS in the Tran field and press [return]. From the Standard Reports menu, enter GRPA or GRPS in the Tran field and press [return]. Leave the fiscal year to set to 2000. If you're requesting the GRPA report, CNAC must be entered, but all other fields are optional. If you leave something blank in the GRP_report parameters screen, everything to the right of it must be blank (i.e. 400 405_ _ ____ ____ ____ ____ is OK; 400 4__ _5____ ____ ____ ____ will not work). This is not the case for ACT_reports. For ACT_reports, a CNAC is required, then you can enter any other combination of segments.

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Paid Time Off. Paid Time Off is credited to employees on the following dates each month.

Paid Time Off Schedule - January through December 2015

Month Run Date
January 01/27/15
February 02/24/15
March 03/26/15
April 04/23/15
May 05/27/15
June 06/24/15
July 07/28/15
August 08/25/15
September 09/24/15
October 10/27/15
November TBD
December TBD

This means that those individuals who have accrued their 24-day limit, time should be taken and reported in Time Reporting before the date listed above if they want to take maximum advantage of their paid time off accrual. For weekly staff employees, time must be taken by the Friday prior to the date listed.

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Comptroller Spotlights

FY2014 Closing Instructions
New Category Codes
GL Object Codes FY2015
Concur Expense Type/Object Code Matrix (2015)
Office of the President Home Page Penn A-Z Directories Calendar Maps
 
 
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