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Comptroller's Office
University of Pennsylvania
Suite 312 Franklin Building
3451 Walnut Street
Philadelphia, PA 19104
215.898.7593 (Phone)
215.898.0817 (Fax)

[ Accounting ]

Payroll Closing Schedules
Closing Schedules

Weekly Payroll Schedule. The following schedule establishes due dates for receipt of documents by Payroll and Personnel Records and the deadlines for entering online changes for weekly paid staff for the pay periods indicated.

Weekly Payroll Schedule - January through December 2012

*Note: All dates shown in BOLD reflect an off-cycle schedule change due to University scheduled holidays.

Monthly Payroll Schedule. The following schedule establishes due dates for receipt of documents by Payroll and Personnel Records and the deadlines for entering online changes for monthly paid staff for the pay periods indicated.

**Note: Additional Pay Forms which require the signature of either the Provost or the HR Compensation Office should arrive at least 48 hours prior to the due date in Payroll to allow these offices time to review and sign the forms, then to pass them on to the Payroll Office.

***Note: CPUP Additional Pay Forms which requires a CPUP HR signature should arrive to CPUP HR Office at least 5 working days prior to the due date in Payroll to allow these offices time to review and sign the forms, then to pass them on to the Payroll Office.

Monthly Payroll Schedule - January through December 2012

Monthly Salary Management Schedule. A new feature of the Payroll schedule includes the dates when you can run GRPA and GRPS salary management reports in order to match the month's salary actuals and encumbrances to the month's G/L reports. The GRPA and GRPS reports are the only salary management reports that contain details regarding salary encumbrances.

For anyone interested in how these dates are determined or marking their calendar in advance, the reports usually need to be run between Tuesday at 6 a.m. (prior to the last weekly check date of a month) through Monday at 3 p.m. of the following week. (The schedule in November and December will usually be an exception to this rule.)

Monthly Salary Management Schedule - January through December 2012

Directions for running these reports:
From the Salary Management main menu, enter RPTS in the Tran field and press [return]. From the Standard Reports menu, enter GRPA or GRPS in the Tran field and press [return]. Leave the fiscal year to set to 2000. If you're requesting the GRPA report, CNAC must be entered, but all other fields are optional. If you leave something blank in the GRP_report parameters screen, everything to the right of it must be blank (i.e. 400 405_ _ ____ ____ ____ ____ is OK; 400 4__ _5____ ____ ____ ____ will not work). This is not the case for ACT_reports. For ACT_reports, a CNAC is required, then you can enter any other combination of segments.

Paid Time Off. Paid Time Off is credited to employees on the following dates each month.

Paid Time Off Schedule - January through December 2012

This means that those individuals who have accrued their 24-day limit, time should be taken and reported in Time Reporting before the date listed above if they want to take maximum advantage of their paid time off accrual.