Payroll Closing Schedules

Payroll Closing Schedules

Closing Schedules

Weekly Payroll Schedule. The following schedule establishes due dates for receipt of documents by Payroll and Personnel Records and the deadlines for entering online changes for weekly paid staff for the pay periods indicated.

Penn Card Eligibility Business Rules - (Posted on behalf of the PennCard Center)

Please be advised: PennCard eligibility and Active Status are based on an employee having one or more active distribution lines in the payroll system or having a distribution line which is future dated. If an employee’s distribution line ends, his or her PennCard will be automatically inactivated by a data feed from the Payroll system. Distribution lines should be kept active and up to date for all currently employed Faculty and Staff members to ensure their PennCards remain active. A lapse in an Employee’s active distribution line which results in the PennCard being de-activated will cause the temporary loss of the ability to use the card for access to buildings and departments. The active distribution line status should be monitored carefully to avoid such issues.

Any questions regarding PennCard eligibility and active status should be directed to the Penn Card Center: Penn Card or 215-898-2646.

Weekly Payroll Schedule - January through December 2019

Detailed Weekly Payroll Schedule


Monthly Payroll Schedule - January through December 2019

Monthly Payroll Schedule. The following schedule establishes due dates for receipt of documents by Payroll and Personnel Records and the deadlines for entering online changes for monthly paid staff for the pay periods indicated.

Detailed Monthly Payroll Schedule


Monthly Salary Management Schedule - January through December 2019

Monthly Salary Management Schedule. A new feature of the Payroll schedule includes the dates when you can run GRPA and GRPS salary management reports in order to match the month's salary actuals and encumbrances to the month's G/L reports. The GRPA and GRPS reports are the only salary management reports that contain details regarding salary encumbrances.

For anyone interested in how these dates are determined or marking their calendar in advance, the reports usually need to be run between Tuesday at 6 a.m. (prior to the last weekly check date of a month) through Monday at 3 p.m. of the following week. (The schedule in November and December will usually be an exception to this rule.)

Detailed Monthly Salary Management Schedule


Paid Time Off Schedule - January through December 2019

Paid Time Off. Paid Time Off is credited to employees on the following dates each month.

Detailed Paid Time Off Schedule

This means that those individuals who have accrued their 24-day limit, time should be taken and reported in Time Reporting before the date listed above if they want to take maximum advantage of their paid time off accrual. For weekly staff employees, time must be taken by the Friday prior to the date listed.