Policy Manual

This document describes the process for faculty, staff, students, and postdocs requesting reimbursement and/or card provider payment of travel and entertainment (T&E) expenses that they have incurred on behalf of the University.

This document describes the limited circumstances under which a traveler may obtain travel and entertainment (T&E) related funds to be used in the future (called a T&E Advance) and the related documentation and reconciliation requirements that must be strictly followed. Documentation and reconciliation requirements and related timelines have been designed to meet IRS Accountable Plan rules (see Policy #2352 for more information). While the rules are too voluminous and complex to detail, the IRS requires an employer to establish and consistently administer an "accountable plan”. For International Project/Program Advances over extended periods of time, see Policy #2369.1.

This document describes the limited circumstances under which a traveler may obtain travel and entertainment (T&E) related funds to be used in the future for special projects or programs (called a T&E Project/Program Advance) and the related documentation and reconciliation requirements that must be strictly followed. Documentation and reconciliation requirements and related timelines have been designed to meet IRS Accountable Plan rules (See Policy 2351 for more information). While the rules are too voluminous and complex to detail, the IRS requires an employer to establish and consistently administer an "accountable plan."

This document provides information regarding access to expense type and object code information.

To foster sustainable travel practices in support of the University’s carbon neutrality commitment.

To establish the period over which academic staff members (exempt and monthly paid) earn annual academic base salary and other compensation paid by the University. NOTE: Academic staff members occupy positions which are considered exempt from (not subject to) the provisions of the Fair Labor Standards Act.

To establish the period over which staff in exempt monthly-paid positions/on Salary Compensation Plans earn compensation (i.e., annual base salary paid by the University). NOTE: Staff in exempt monthly-paid positions/on Salary Compensation Plans occupy positions that are determined to be exempt from (i.e., not subject to) overtime, based on the provisions of the Fair Labor Standards Act (FLSA).

To establish the period over which staff in non-exempt weekly-paid positions/on Hourly Compensation Plans, including those covered by collective bargaining agreements, earn compensation (i.e., hourly wage paid by the University). NOTE: Staff in non-exempt weekly-paid positions/on Hourly Compensation Plans, including those covered by collective bargaining agreements, occupy positions that are determined to not be exempt from (i.e., are subject to) the provisions of the Fair Labor Standards Act (FLSA).

To establish policy governing the approval of, and payment for, job-related overtime to staff in non-exempt weekly-paid positions/on Hourly Compensation Plans, including those covered by collective bargaining agreements.

To define the circumstances under which the Comptroller will make salary and wage payments and to identify the methods of payment available to University employees.